Workday Human Capital Management HCM amp Payroll PR

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Workday Human Capital Management Payroll FAQ,Table of Contents. Introduction 2,General Schedule Questions 3, 1 Why are we changing our HR and PR systems from ADP to Workday 3. 2 Are there any other Workday features being implemented as part of this project 3. 3 Is Workday replacing ADP also known as HRB Payex and the Self Service Portal 3. 4 When is the first day I will have access to Workday 3. 5 When is the last day I have access to ADP for my day to day HCM and PR functions e g entering. my time or entering a time off request 3, 6 When will my last direct deposit or paycheck come from ADP 3. 7 When will my first direct deposit or paycheck come from Workday 3. 8 What is the schedule for W 2 s 3,9 Where can I access Workday 3. 10 What sign on credentials should I use to access Workday 4. 11 Will I still be able to access ADP after December 27th 4. 12 Is the website mobile friendly Is there a Workday App 4. 13 Where can I learn more about Workday 4,14 Where can I get support for Workday 4.
15 When will support officially start for Workday 4. 16 I entered time off in ADP for 12 26 16 and into 2017 Do I need to do anything in Workday 5. 17 I made changes to my benefits during the recent 2017 Open Enrollment period Do I need to. resubmit those changes 5, 18 What does this project have to do with Workday Student 5. Training Questions 5,19 How will I be trained on the new system 5. 20 Where will I be able to find training materials 5. 21 When will training materials be made available 5. 22 Where can I find some basic Workday navigation training 5. Procedural Questions 6, 23 Can I continue to change my tax withholding and direct deposit options in ADP through the. end of 2016 6,Page 1 of 9,Workday Human Capital Management Payroll FAQ. 24 When is my payslip available in Workday 6, 25 Is the pay schedule for adjunct faculty changing 6.
26 Is the time entry and review frequency for hourly employees changing 6. 27 Is Payroll still accepting manual timesheets 6, 28 What if I forgot to enter my requested time off 7. 29 How will I be paid 7,30 What happens if I do not receive my check 7. 31 Does the manager have to approve the employee s time for the employee to be paid in the. current time period 7, 32 When I enroll for direct deposit will there be pre note pay cycle 7. 33 Why can t I see my PTO or vacation balances 7,Functionality Questions 8. 34 The company names in the dropdown are not what I am used to seeing Why is there a. difference 8, 35 I understand from the information sessions that Workday processes replace the PAF.
Personnel Action Form in many places Will we still use the PAF 8. 36 I don t see my benefits deduction detail on my paycheck or pay stub Where can I find it 8. 37 Where can I make changes to my paycheck including direct deposit and withholding 8. 38 What is the deadline to enroll for or change my direct deposit information 8. 39 Where can I make changes to my address and other contact information 8. 40 Where can I review and change my benefit information 9. 41 Where can review my time off information 9,Support Questions 9. 42 Who do I contact for Workday support 9,43 What hours is Workday support available 9. 44 Who do I contact if I have other questions about this project 9. Introduction, The following are frequently asked questions about the Workday Human Capital Management. HCM and Payroll PR project including general scheduling training functionality procedures. and support questions,Page 2 of 9,Workday Human Capital Management Payroll FAQ. General Schedule Questions, 1 Why are we changing our HR and PR systems from ADP to Workday.
A See the Why Workday section of the Workday Human Capital Management HCM. Payroll PR Project site, System POC COL DNI and Saybrook employees can access the site here. TCSPP employees can access the site here, 2 Are there any other Workday features being implemented as part of this project. A Yes benefits and time tracking Other Workday modules such as performance. reviews and recruiting will be implemented in future phases starting in early 2017. 3 Is Workday replacing ADP also known as HRB Payex and the Self Service Portal. 4 When is the first day I will have access to Workday. A Tuesday 12 27 16 You will get an email from the System notifying you when access. is available, 5 When is the last day I have access to ADP for my day to day HCM and PR functions e g. entering my time or entering a time off request, A Thursday 12 22 16 You will still have access to ADP to print your past pay slips your. 2016 W2 etc, 6 When will my last direct deposit or paycheck come from ADP.
A Friday 12 30 16 for the period beginning 12 11 16 and ending 12 24 16. 7 When will my first direct deposit or paycheck come from Workday. A Friday 1 13 17 for the period beginning 12 25 16 and ending 1 7 17. 8 What is the schedule for W 2 s, A Your 2016 W 2 will be produced by ADP by January 31 2017 and will be. downloadable from the ADP site Your 2017 W 2 will be available in Workday in January. 9 Where can I access Workday, A Starting on 12 27 16 you can access Workday from the same places you can access. ADP today Those places include, TCSPP Faculty Staff Use the Employee Intranet without having to sign on. again See the Internal Apps section under the Menu. TCSPP Student Workers Use MyChicagoSchool See My Finances Submit Your. Student Timecard,POC Faculty Staff Use the Faculty Staff page. Page 3 of 9,Workday Human Capital Management Payroll FAQ.
POC Student Workers Use MyPacificOaks See My Finances Submit Your. Student Timecard, COL Faculty Staff Use the Faculty Staff Portal page. COL Student Workers Use MyCollegesofLaw See My Finances Submit Your. Student Timecard,DNI Faculty Staff Use the Staff Portal. Saybrook Faculty Staff Use the Faculty Staff Gateway. System Office Use the Loop See the Human Resources and Payroll Accounting. sections of the site, 10 What sign on credentials should I use to access Workday. A You access Workday using your Email network username and password If your. network username and password do not work please contact the Help Desk at. helpdesk tcsedsystem edu or 800 747 8367, 11 Will I still be able to access ADP after December 27th. A Yes You will be able to print your past pay slips your 2016 W2 etc You will not be. able to enter your time PTO requests and other employee and manager tasks that you. will do in Workday, It is important to save your ADP password in a secure manner At some point in 2017.
you will be notified of changes to the data you can access in ADP At that point access to. retrieve and reset will not be available, 12 Is the website mobile friendly Is there a Workday App. A Yes to both questions See the Getting Started sections of the Workday HCM PR. Project site for information about installing and accessing the app. 13 Where can I learn more about Workday, A See the Why Workday section on the Workday HCM PR Project site. 14 Where can I get support for Workday, A See the Support section of the Workday HCM PR Project site. 15 When will support officially start for Workday, A The team has been working with all the HR Affiliate Partners for some time They. will be your primary source of support See the Support page of the Workday HCM PR. Project site for all available resources Support starts on Monday 12 19 16 You will. have access to Workday beginning Tuesday 12 27 16,Page 4 of 9.
Workday Human Capital Management Payroll FAQ, 16 I entered time off in ADP for 12 26 16 and into 2017 Do I need to do anything in. A Yes Any time off events PTO vacation sick time etc entered in ADP that are dated. 12 26 16 and beyond will have to be entered in Workday This applies to any time off. events you have booked in ADP starting 12 26 16 and beyond. 17 I made changes to my benefits during the recent 2017 Open Enrollment period Do I. need to resubmit those changes, A No you will not need to resubmit changes As part of the launch your new benefits. effective 1 1 2017 will be reflected in the benefit section of your profile when Workday. goes live on December 27th, 18 What does this project have to do with Workday Student. A The Workday HCM and PR project is separate from Workday Student You will hear. more about Workday Student in 2017,Training Questions. 19 How will I be trained on the new system, A There will be multiple resources available to help employees both navigate and learn.
Information sessions on the Manager Self Service module will be available the week. of 12 5 16 for all managers system wide, Printable training materials job aids will be available online that will cover. frequently used actions in Workday, Pre recorded training videos on specific topics will be available online. Live group and one on one training sessions see your local HR department for. availability, Local HR department available for questions and assistance. 20 Where will I be able to find training materials. A See the Employee Training and Manager Training sections on your Workday HCM. PR Project site,21 When will training materials be made available. A In December most materials will be available under the Getting Started Employee. Training and Manager Training sections of the site Keep checking the site. 22 Where can I find some basic Workday navigation training. A See the Getting Started section of the Workday HCM PR Project site for. information about navigation your Workday inbox and the Workday App. Page 5 of 9,Workday Human Capital Management Payroll FAQ.
Managers should also see the Manager Training section of the Workday HCM PR. Project site the Additional Navigation for Manager job aid. Procedural Questions, 23 Can I continue to change my tax withholding and direct deposit options in ADP through. the end of 2016,A Yes but with these important exceptions. 12 15 16 Last day you can make changes in ADP with changes automatically. being reflected in Workday, 12 16 16 through 12 22 16 All changes you make in ADP during this period. you will also need make in Workday Workday will be available on 12 27 16. 24 When is my payslip available in Workday, A It is available Thursday of the payroll week as it is now. 25 Is the pay schedule for adjunct faculty changing. A Yes Today adjunct faculty are being paid monthly When Workday launches adjunct. faculty will be paid bi weekly starting with the 1 13 17 payroll Receiving more frequent. paychecks increases cash flow for adjunct faculty and helps with personal budgeting. This does not apply to the Colleges of Law or Saybrook whose adjunct faculty are. already on a bi weekly payroll, 26 Is the time entry and review frequency for hourly employees changing.
A Yes Today hourly employees enter and review their time every other week prior to. the payroll week When Workday launches hourly employees should enter and review. their time weekly and preferably daily, Once the employee submits their timecard their manager will get an email in the. Workday Inbox to approve that time on weekly basis. 27 Is Payroll still accepting manual timesheets, A No One of the features of Workday allows time entry in three periods the current. period plus the two previous periods This allows for the ability to adjust and input time. for the current and two prior pay periods Hourly employees can input time not. previously entered and adjust time entered incorrectly Retroactive pay will be. calculated in the current pay period, For example take our first three pay periods in 2017. a Period 1,i 12 25 16 Period 1 opens,ii 1 7 17 Period 1 ends. iii 1 13 17 Period 1 pay date,b Period 2,Page 6 of 9.
Workday Human Capital Management Payroll FAQ,i 1 8 17 Period 2 opens. ii 1 21 17 Period 2 ends,iii 1 27 17 Period 2 pay date. c Period 3,i 1 22 17 Period 3 opens,ii 2 4 17 Period 3 ends. iii 2 10 17 Period 3 pay date, In this example if an hourly employee finds on 2 2 16 that they forgot to post time for. 1 4 17 they can post that time using the 1 4 17 date Retroactive pay will be. generated for the pay period ending 2 4 17 that is paid on 2 10 17. In our example once Period 3 ends adjustments can only by the employee s manager. contacting Payroll, 28 What if I forgot to enter my requested time off.
A You can enter requested time off in the Time Off Calendar Workday will provide. three open periods Please see the example in the question above Adjustments to. accruals and pay if necessary will be calculated in the current pay period. 29 How will I be paid,A You will be paid the same way you are today. If you currently receive direct deposit you will continue to receive direct deposit. If you currently receive a paper check you will continue to receive a paper. We are introducing the ADP ALINE card as a payment option click here for more. 30 What happens if I do not receive my check, A You will get an ALINE card to replace your check See above for more ALINE details. You will need to allow 10 business days before requesting an ALINE card. 31 Does the manager have to approve the employee s time for the employee to be paid in. the current time period, A Yes Managers should review and approve all of their employee s timecards This. includes hourly and salaried employees who have requested time off. 32 When I enroll for direct deposit will there be pre note pay cycle. Workday Human Capital Management amp Payroll FAQ Page 3 of 9 General amp Schedule Questions 1 Why are we changing our HR and PR systems from ADP to Workday A See the Why Workday section of the Workday Human Capital Management HCM amp Payroll PR Project site System POC COL DNI and Saybrook employees can access the site here

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