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GETTING STARTED,Prerequisites, It is assumed that user is both familiar and comfortable with the following prior to working with. Microsoft Word,Using the mouse and the left click feature. Basic navigation through Microsoft Windows,Basic typing and keyboard commands. Please let the instructor know if you do not meet these prerequisites. What You Will Learn,Microsoft Word,Starting and opening the. components and Keyboard functions,software application.
Simple tasks in Microsoft,Typing text Formatting text. Copying pasting cutting,Undoing and Redoing Inserting clip art. and deleting text,Spelling and Grammar,Microsoft Word Help. Saving documents Exiting the program,USING MICROSOFT WORD. A word processor is a computer program used to create and print text documents that might. otherwise be prepared on a typewriter The key advantage of a word processor is its ability to make. changes easily such as correcting spelling adding deleting formatting and relocating text Once. created the document can be printed quickly and accurately saved for later modifications In fact the. document that you are reading now was created using only a small amount of the many features. available in Microsoft Word,Opening Microsoft Word.
Before you get started with Microsoft Word commonly referred to as MS Word you will need to. locate and open it on the computer It may be on your desktop. From the computer desktop,1 Double click on the MS Word icon. Go to the Start Menu if the MS Word icon is not on the desktop. 1 Click Start Programs Microsoft Word, Occasionally Microsoft Word will be in a folder called Microsoft Office or something similar this. will make one more step between Programs and Microsoft Word in the diagram above. MS Word will open a blank page,called Document 1,This is an image of the upper left. corner of MS Word,This box features two important bits of. information which file you are,currently working on in this case.
Document 1 since we have not yet,renamed it and which program you. are using in this case Microsoft,This box shows a blinking cursor. ready for your commands,The Title Bar, This is a close up view of the Title Bar where file information is located Notice the three buttons on. the right side controlling program features,The Ribbon Menu System. The tabbed Ribbon menu system is how you navigate through Word and access the various Word. commands If you have used previous versions of Word the Ribbon system replaces the traditional. The File Menu, In Microsoft Office 2007 there was something called the Microsoft Office Button in the.
top left hand corner In Microsoft Office 2010 this has been replaced with a tab in the. Ribbon labeled File when you left click on this tab a drop down menu appears From. this menu you can perform the same functions as were found under the Microsoft. Office Button menu such as create a new spreadsheet open existing files save files. in a variety of ways and print Don t worry your document isn t gone Just click the. left arrow at the top of get back to your document. By default the Quick Access Toolbar is pinned at the left side of the Title Bar and. includes commands such as Undo and Redo,The Home Tab. The most commonly used commands in MS Word are also the most accessible Some of these. commands available in the Home Tab are,Paste Cut Copy Font. Font Style Font Size Font Color Text Alignment, The Home Tab Toolbar offers options that can change the font size color alignment organization and. style of the text in the document For example starting from the left side of the Toolbar the Calibri. indicates the FONT of your text the 11 indicates the SIZE of your text and so on. The ruler is found below the Ribbon The ruler tells you where you are on the page along with the. dimensions of the overall document Just like a real world piece of paper the default setting is 8 5 x. 11 inches and margins have been incorporated for you Similar to most options in MS Word this is. entirely customizable and the user can create document of any dimension. The Keyboard, In order to use MS Word effectively you must input commands using both the mouse and the. keyboard The above image of a keyboard may closely resemble if it is not identical to the keyboard. in front of you learning just a few certain keys will help to improve your efficiency in typing as well as. present you with more options within the program The following is a list of commonly used keys that. have special functions in MS Word key functions can change depending on which program you are. 1 Backspace This key deletes backwards as you type. 2 Delete This key deletes forwards as you type, 3 Shift This key when pressed WITH another key will perform a secondary function.
4 Spacebar This key enters a space between words as you type. 5 Tab This key will force the cursor to indent or jump forward 10 spaces. 6 Caps Lock This key will present the capitalized version of each letter key. 7 Control Ctrl This key when pressed WITH another key performs as shortcut. 8 Enter This key executes a command pressed in MS Word it begins a new line. 9 Number keypad This is a redundant keypad existing only for user preference. 10 Arrow keys Like the mouse these keys are used to navigate through the document. SIMPLE TASKS IN MICROSOFT WORD,Typing Text, To enter text type just as you would if you were using a typewriter. To capitalize a letter hold down the SHIFT key while typing the letter. Or press the CAPS LOCK key on the left hand side of your keyboard You will have to press the. CAPS LOCK key again once you are done capitalizing to remove the lock. You do not need to press ENTER to start a new line Microsoft Word will automatically wrap your. sentence at the end of the line, To move the cursor from its position at the end of the your sentence to anywhere else on the page. use the mouse or the arrow keys to move the cursor where you want the letters or spaces to be left. click the mouse to place the cursor and then type what you want to add the text will adjust to. include it, Press ENTER to start a new paragraph this is sometimes called a carriage return. PRACTICE Type the following text in your document,Dear Diary. Today was a good day I got a promotion at work,Deleting Text.
While typing a document sometimes you will make a mistake Unlike a typewriter MS Word can. delete text on the screen and leave no trace it is as if you never typed on the page in the first place. There are two different buttons on the keyboard that will allow you to erase text They are the Delete. key and the Backspace key s 1 and 2 on the keyboard map on page 7 The Backspace key. deletes words to the LEFT of the cursor and the Delete key deletes words to the RIGHT of the. This is my crea tive sentence,BACKSPACE DELETE, Let s assume that the vertical line dissecting the word creative in the example above is our cursor. Pressing the Backspace key will erase a e r c and so on moving LEFT The Delete key. will erase t i v e and so on moving RIGHT, To delete a whole chunk of text at once left click with your mouse and drag to highlight a section of. text Then simply press Backspace or Delete and all of the highlighted text will disappear. Delete the following sentence from the text you typed earlier I got a promotion at work. Undoing and Redoing, The UNDO and REDO features of Microsoft Windows applications are great tools to rely on. especially in MS Word The program will keep a list of the last 25 commands that you have. performed and it allows for taking one step backwards in order to erase what you have just done. Click on the UNDO button in the Quick Access Toolbar to go back one step up to 25. Click on the REDO button in the Quick Access Toolbar to go forward one step up to 25. Undo your previous deletion so that your sentence reappears in the paragraph. Formatting Text, Changing the look of what you ve written is called formatting This can include changing the text. style size color and more, This is a sentence that features many different fonts.
This is a sentence that features many different sizes. From the Home Tab the B will make your text BOLD the I will put it in italics and the U will. add an underline to your text These features do not have to be used independently of each other. either in other words you can bold underline and italicize a single piece of text. The alignment of the text can be altered using the buttons with the horizontal lines on them You can. align text,To the LEFT,To the CENTER,And to the RIGHT. In order to apply certain stylistic or other changes to text you must first HIGHLIGHT the text This is a. common procedure in Microsoft Windows applications and because it is so useful it is a skill worth. practicing, You can also change the font color by clicking on the appropriate buttons in the Formatting Toolbar. Experiment and remember you can always start over with a fresh new document so don t worry. about making mistakes If you do however there is always the incredible UNDO tool. Use the alignment button to center the line with Dear Diary on it Change the font color to your. favorite color Highlight the rest of the sentences to select them Now change the font to Times New. Roman font size to 14 and italicize it Your document should now look similar to below. Dear Diary,Today was a good day I got a promotion at work. Spelling and Grammar Check, One benefit of using a computerized word processor is its ability to recognize change and give. advice about your writing MS Word has utilities that can check your spelling and grammar against a. master database and can offer advice on a variety of different grammatical styles. MS Word automatically underlines any words that it does not recognize in red assuming that they are. not spelled right and green if it does not recognize the grammar assuming that the sentence does. not make logical sense For example,The quickly brown fox jumps over the laziy dog.
In this case quickly brown fox should read quick brown fox and laziy should be lazy If you. right click on the word a menu with pop up with options including Ignore if you do not want help on. this specific phrase, You can also choose to add words to the MS Word database if you are going to be typing them. consistently and do not want to flag each one this is especially useful for names of people as MS. Word will interpret these as misspellings, The spelling and grammar tools can be found in the Review Tab. Copying Cutting and Pasting Text, In MS Word you can CUT or COPY text from one area of the document and save that text to be. PASTED elsewhere these commands are found on the Home Tab. When you CUT text you actually delete it from where you took it as opposed to COPYING it which. makes a copy of your selection, When you CUT or COPY text it is stored on the CLIPBOARD The Clipboard. is a tool in MS Word that stores cuts and copies of your work to be pasted in. other places in the document Once your selection is on the CLIPBOARD you. can PASTE it as many times as you want, CUTTING a selection will also make a copy of it just in case you want to.
PASTE it elsewhere, To CUT a selection first highlight it Then click on the CUT icon from the. The highlighted text will disappear as you have just cut it out but a copy is now on your clipboard. and MS Word is waiting for you to paste it somewhere else. To PASTE this cut selection place your cursor where you want the selection to go Click on the. PASTE icon from the Home Tab toolbar and it will pop the text into place right where you have your. To COPY simply follow those same steps replacing the CUT command with. The COPY command will not alter your original selection at all as it simply. makes a copy of the selection without changing or deleting it in any way. Highlight the first sentence of your paragraph Today was a good day Select COPY Move the. cursor to the end of your paragraph and press enter a couple of times to move the cursor further. down the page Now press PASTE Your document should now look similar to below. Dear Diary,Today was a good day I got a promotion at work. Today was a good day,Inserting Clip Art Images, Clip Art is a collection of cartoon and computer generated images that cover a broad array of. commonly needed icons and pictures These include business holiday nature entertainment. academic and other themes along with standard bullets and symbols. With Microsoft Word you can insert pictures in your. document using the Insert Tab toolbar You can insert. pictures from the Clip Art album that comes with the. program or you can insert pictures from a file that you. have previously saved on a disk or elsewhere on the. computer e g the My Pictures folder, To insert a clip art picture into a Microsoft Word document you will first need to place your cursor left. click where you wish to insert you picture in your document. Then from the Insert tab on the Ribbon click on Clip Art. A Clip Art search box will appear on the right side of your screen. From here you can enter a word for picture you would like to find. Then click Go This will show all the options of pictures you can. When you see a piece of clip art that you like click on it and it will. automatically insert into your document in the exact place where you. left the cursor,To resize your image grab one of the cor.
Basic navigation through Microsoft Windows Basic typing and keyboard commands Please let the instructor know if you do not meet these prerequisites What You Will Learn Starting and opening the software application Microsoft Word components and features Keyboard functions Simple tasks in Microsoft Word Typing text Formatting text

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