TEXAS LOTTERY COMMISSION

Texas Lottery Commission-Free PDF

  • Date:28 Jan 2020
  • Views:53
  • Downloads:0
  • Pages:32
  • Size:1.87 MB

Share Pdf : Texas Lottery Commission

Download and Preview : Texas Lottery Commission


Report CopyRight/DMCA Form For : Texas Lottery Commission


Transcription:

Number Title Approval, OC WP 001 Winner Payment Processing and Texas Lottery Commission. Page 2 of 32 Review,Effective Date Approval Date Review Date. February 20 2013 February 20 2013, Issue timely annuity payments cash value option CVO payments or lump sum payments as. provided by each game s game rules for on line game recipients that are not otherwise paid by a. lottery claim center, Make any necessary adjustments to the payments according to debt set offs and warrant holds for. other agencies court orders levies or liens, Make payments per approved voluntary and involuntary assignments.
Federal taxpayer numbers may be classified as a Taxpayer Identification Number TIN a. Federal Employer Identification Number EIN or FEIN Individuals Social Security Number. SSN may also be considered as a TIN An ITIN is an individual tax identification number. Prize winner may also be referred to as Player in ES. Ref Game Rules 401 301 General Definition, 1 Upon notification of a new winner coming into the office for processing Products staff will send an. email to the Prize Payment staff informing them of the new winner The email will include the game. the game number the amount of winnings and when the winner will be coming in for processing. 2 Prize Payment staff will complete a checklist used for processing new winners. Note For citizens only when creating the payment schedule be sure to deduct the wager from the. first payment tax calculation DO NOT deduct the wager for non citizens. 3 Prior to meeting with a new player the Prize Payment staff will be notified if the new player is. claiming as an individual or an entity Upon notification the Prize Payment staff will need to verify. if the State Comptroller s office has any type of hold status on the individuals SSN entities FEIN or. the members SSN s for the entity If the player is claiming as an entity Legal Services will provide. an SSN for each member beneficiary of the entity, 3 1 Access the State Comptroller s CICS system and navigate to the MTSUMM screen to verify. Player Status through either Social Security Number SSN or Federal Employer Identification. Number FEIN, 3 2 The MTSUMM or PYADDR screen must be accessed in the following format. MTSUMM period 2 for SSN or 1 TIN space period, A last digit or check digit will automatically be entered in the remaining space by the. computer system, To verify by SSN enter 10 digits 2 as the first digit then the 9 digit SSN.
To verify by TIN enter 10 digits 1 as the first digit and then the 9 digit TIN. MTSUMM 21234567895 ORD 081897,817 SOUTHLAND DR COUNTY CODE. FAYETTE TX 78781 6630 SOLE OWNER,Number Title Approval. OC WP 001 Winner Payment Processing and Texas Lottery Commission. Page 3 of 32 Review,Effective Date Approval Date Review Date. February 20 2013 February 20 2013, SECONDARY ADDR NO FIELD OFF 2H00 PHONE 888 888 8888 EMPLOYEE CODE. SERV ADDR 00000 000,PAYEE STATUS, LIMITED SALES EXCISE AND USE TAX ST AUDIT MGMT HALT.
STATUS OOB AS OF 11 01 1995 LAST REPORT FILED 954,FILER TYPE QUARTERLY. HOT CHECK CNT 000,OUTLETS ACTIVE 0 INACTIVE 1,OPEN COLL RCD 000 NON COMP CNT 000. END OF DISPLAY,PA1 PRINT CLEAR EXIT, 3 3 Replace the MTSUMM with PYHOLD This will show player hold information with the agency. name dates and codes needed to document the transaction. PYHOLD 21234567895 08 18 97, HOLD NUMBER HOLD DATE EFF DATE SOURCE REASON LIABILITY AMOUNT. 21234567886 04 21 97 08 11 97 304 026 call agency for amount. SALES TAX COMPTROLLER OF PUBLIC ACCOUNTS,NAME JOHN DOE PIN 999999999.
END OF DISPLAY PF3 QUIT PF4 MENU, 3 4 Print the PYHOLD screen if warrant hold information exists and exit CICS. 3 5 Contact the agency in which a hold status exists Document the name of the agency. representative the date of contact and the amount of the outstanding debt Any other notes. regarding the set off information should be documented on this sheet. 4 Prize Payment staff will meet with the player to provide and discuss the following financial. information, 4 1 Options on claiming the prize due to game rules. 4 2 Review of player payment schedule,4 3 When to expect payment. 4 4 Amount of taxes that will be taken out of payment s. 4 5 When to expect their W2G tax form,4 6 Obtain bank ACH instructions. 4 7 Inform player of a debt setoff if applicable from step 3 above to be withheld from payment. 4 8 Discuss any winner questions,Number Title Approval.
OC WP 001 Winner Payment Processing and Texas Lottery Commission. Page 4 of 32 Review,Effective Date Approval Date Review Date. February 20 2013 February 20 2013,Processing payment in ES. 5 If processing an instant ticket annuity prize Prize Payment staff must View Annuity Control to. ensure the game or product is set up in ES The Annuity Control must be setup prior to the claim. center creating the claim If not an instant ticket annuity skip to step 6. To access in ES System Admin Player Services Preference Annuity Control. 5 1 If the game is not currently setup click on the Add Annuity Control tab to add the new game. 5 1 1 Product Game Number Name,5 1 2 Annuity Type Jackpot. 5 1 3 Status Active,5 1 4 Cash Equiv Allowed No, 5 1 5 Disbursement Freq Yearly Quarterly Monthly Weekly depends on player choice. 5 1 6 Annuity Term Years of Annuity,5 1 7 Allow Beneficiary No.
6 The Austin Claim Center will perform the following. 6 1 Setup the new Player record in ES Player is not attached to the claim Check to ensure that the. player record has been set up correctly and that there are not duplicate records before. proceeding If there are multiple player records for the same SSN you must zero out the SSN on. each record except for the record that you will be adding to the claim. 6 2 Create the Claim in ES and attach the ticket to the claim This validates the ticket in ES The. Claim Type must be Administrative Jackpot Prize Jackpot. Number Title Approval, OC WP 001 Winner Payment Processing and Texas Lottery Commission. Page 5 of 32 Review,Effective Date Approval Date Review Date. February 20 2013 February 20 2013, 6 3 Provide the claimant paperwork to Prize Payment staff to process the rest of claim. New Player Processing, For the first payment of an annuity payment CVO or one time payment. 7 Access ES and Navigate to Player Services Manage Claims. 8 Recall the claim created by the Austin Claim Center by using the Quick Search at top screen Select Claim. Form from drop down and enter number from Claim Form Press Enter. Number Title Approval, OC WP 001 Winner Payment Processing and Texas Lottery Commission.
Page 6 of 32 Review,Effective Date Approval Date Review Date. February 20 2013 February 20 2013, 9 The Claim as entered by Austin Claim Center is displayed Select Edit Claim tab. 10 Update the Prize value field with the gross amount of the prize Select the first Update button ES will. recall the prize amount that was supported by sales not necessarily the guaranteed prize amount Only update. the amount if different otherwise no update is needed. 11 Verify that the Total Prize Value and Total Cash Payout updates with new amount. 12 Select Add Claimant,Number Title Approval, OC WP 001 Winner Payment Processing and Texas Lottery Commission. Page 7 of 32 Review,Effective Date Approval Date Review Date. February 20 2013 February 20 2013, 13 A blank player record is displayed In the SSN field key Player s SSN and press the Enter key on keyboard.
14 A popup window will appear Select radio button next to players name and press Continue. 15 The Player now is attached to the claim Verify the citizenship Select the second Update button and select. 16 In same screen select the player s name bold blue font The Player record is displayed. Number Title Approval, OC WP 001 Winner Payment Processing and Texas Lottery Commission. Page 8 of 32 Review,Effective Date Approval Date Review Date. February 20 2013 February 20 2013, 17 Verify Personal Information and Contact Information to ensure that it agrees with the claim form. 18 If the address is not already Validated select Validate Address button to verify that the address information. is correct with the postal service, 19 Under Bank Information select Add Account and enter the banking information provided by the Player. Check Credit box on both Enable and Default Acct,20 Select Submit.
Number Title Approval, OC WP 001 Winner Payment Processing and Texas Lottery Commission. Page 9 of 32 Review,Effective Date Approval Date Review Date. February 20 2013 February 20 2013, 21 Screen should return to Edit Claim and message at top should indicate that Player changes have been. submitted for approval Select Submit again and message at top should indicate Claim updated. successfully,Number Title Approval, OC WP 001 Winner Payment Processing and Texas Lottery Commission. Page 10 of 32 Review,Effective Date Approval Date Review Date.
February 20 2013 February 20 2013, 22 Give winner file to another Prize Payment staff for approval of Player changes. 22 1 In order to view the changes pull up Player Record and select Approve Changes. Another screen will pop up If information correct select Approve Changes If revision. needed select Reject Changes make the correction to player record and then give back to. original Prize Payment staff to Approve Changes,Number Title Approval. OC WP 001 Winner Payment Processing and Texas Lottery Commission. Page 11 of 32 Review,Effective Date Approval Date Review Date. February 20 2013 February 20 2013, 23 File then is given to Management for Claim review and approval. 23 1 Management recalls the claim in ES and reviews the Ticket Information specifically the prize. value cash payout and Claimant information,Number Title Approval.
OC WP 001 Winner Payment Processing and Texas Lottery Commission. Page 12 of 32 Review,Effective Date Approval Date Review Date. February 20 2013 February 20 2013, 23 2 Upon approval of claim confirm claim approved successfully and net amount is correct. 24 If annuity management then clicks on Associated Annuities selects the created annuity and updates the. following items,24 1 Anniversary Date, 24 1 1 If instant date will be the first of the month of claim date i e Claim date is 1 30 2012 the. anniversary date is January 1st of each year, 24 1 2 If Lotto date will be the 15th of the month in which the draw occurred i e Draw date is. 1 30 2012 the anniversary date is January of each year. 24 1 3 Mega Millions and Powerball are discussed further in procedure OC WP 006. 24 2 Prize Amount key in the Gross prize amount of the annuity. 25 Approve the Annuity,Number Title Approval, OC WP 001 Winner Payment Processing and Texas Lottery Commission.
Page 13 of 32 Review,Effective Date Approval Date Review Date. February 20 2013 February 20 2013, 26 Review the Disbursement Plan to ensure it created correctly If this is an annuity payment the. account type must be changed to reflect Initial Payment instead of annuity payment After calling. up the annuity details for the player click on the Disbursement Number to change the account type. This must be done prior to the EFT overnight process Give the folder back to the Prize Payment. 27 The next day you will need to check the Credit EFT file to ensure that the payment processed in ES. Number Title Approval, OC WP 001 Winner Payment Processing and Texas Lottery Commission. Page 14 of 32 Review,Effective Date Approval Date Review Date. February 20 2013 February 20 2013, 28 To check the Credit EFT File in ES you will need to log into ES Upon login select Payments Payment.
Schedule and hit Go,29 Click on the dark blue wording of Credit EFT. 30 Click on Search Payment Files, 31 Using the pull down menu select Credit EFT for the schedule type Payment date select Previous 3 days. Hit search,Number Title Approval, OC WP 001 Winner Payment Processing and Texas Lottery Commission. Page 15 of 32 Review,Effective Date Approval Date Review Date. February 20 2013 February 20 2013, 32 Click on View Log Status that shows a number processed If it shows a zero then there is not any.
information in that file On the bottom of the screen it will show you which payments are in the file. If this is the batch you looking for click on the file name to open the file Save the file down to. R Controller Finoper Tia Files Winners Credit EFT Appropriate folder. 33 Review the information on the file If all is good with the file give both the Credit EFT file and the. player folder to Management for review and approval. 34 Management will upload the Credit EFT batch in banking system and give folder and batch report to. Prize Payment staff, 35 Prize Payment staff then sends an email to TTSTC requesting that the batch be released for payment. Warrant Holds and Debt Set offs, 36 Each night the agency receives an electronic download from the State Controller s office that shows. any taxpayer number that has a hold status debt setoff The download is loaded directly into ES As. payments are processed the taxpayer number is compared to the download If a taxpayer number. matches the download then the hold status debt setoff will be automatically be deducted from the. player s payment, 37 Compare the PYHOLD screen print from above to what is showing in ES as the debt setoff Make. Number OC WP 001 Page 3 of 32 Title Winner Payment Processing and Review Approval Texas Lottery Commission Effective Date February 20 2013

Related Books