Request for Services Contract Approval Form Army

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INSTRUCTIONS, For USE OF the Request for Services Contract Approval Form. The following rules govern the required use of the certification and worksheets of this Form. 1 The Request for Services Contract Approval RSCA Form is required by Army Federal Acquisition Regulation Supplement. AFARS Subpart 5107 503 e, 2 The most current version of the Form must be used and can be found at. htttp www asamra army mil scra documents RSCA 20Version 202 0 pdf. The Form may not be altered in any way local supplementation is acceptable only when such supplements are used with. and attached to the Form, 3 The Form is required and must be completed in the following circumstances. Before new solicitations are issued or contracts are awarded. Before options are exercised,Before contracts are modified. When each task order delivery order is issued, When funds are added although the incremental funding of contracts does not require re submission of the form.
When Army funds are being used to buy contractor labor regardless of which organization is awarding or. administering the contract, When Army is the requiring activity or is the executive agent for the mission organization requiring the services. When Army funds are being transferred to contracts outside of the Department of Defense. This Form is required for all service contracts regardless of whether the contracts are enduring temporary about to. end funded in the base budget or funded under Overseas Contingency Operations. The RSCA form need not be used when options on definite quantity service contracts are exercised provided that. there are no changes in the terms conditions scope of work or level of effort and provided that an RSCA form was. completed when the contract was originally awarded However the RSCA business process must still be used when. contracts are modified and when task orders purchase orders or delivery orders are issued. 4 The RSCA Form is required for all service contracts see FAR 7 502 Applicability A service contract is for tasks to be. performed rather than supplies to be delivered The following are not considered services. Manufacturing production contracts,Subscriptions,Off the shelf software. Construction projects funded using Military Construction Army funds however repairs maintenance construction. and demolition projects that utilize Operations and Maintenance funds do require the Form. Help desk and customer service support incidental to equipment or off the shelf software purchases. Software licensing agreements and updates customized software development maintenance and upgrades however. are considered services,Foreign Military sales services. Manufacturer s warranties extended maintenance repair beyond the standard manufacturer s warranty however is. considered a service,Delivery services incidental to a supply purchase. January 2017 Version 2 0 Previous versions are obsolete Page 2 of 14. INSTRUCTIONS, For USE OF the Request for Services Contract Approval Form.
5 Certification by the accountable GO SES at the requiring activity is required. For a contract with a total value of less than 100 000 including all supplies and services as well as all the option years. combined the accountable GO or SES in a requiring activity may delegate signature authority to a GS 15 O 6. For National Guard contracts the U S Property and Fiscal Officer USPFO may approve certify the Form. For services to support Courts Martial no approval certification is required but the Form must still be completed. 6 Worksheet questions should be answered by persons in the requiring activity who know how the contract is administered. how it is performed and who thoroughly understand the work being performed by the contractor Worksheet questions. should be answered carefully to ensure that the accountable GO SES and the contracting officer have all relevant facts to. support their decisions and or certification, 7 Due to congressional moratorium on A 76 public private competitions no out sourcing is currently allowed If the. moratorium on A 76 public private competitions ends a streamlined competition is required Work currently being. performed by in house civilian employees or designated for in house civilian employee performance may not be directly. converted to contractor performance If law and policy is ever changed to allow direct conversions to contract performance. a cost comparison must still be done under DoDI 7041 04 Estimating and Comparing the Full Costs of Civilian and Active. Duty Military Manpower and Contract Support 3 July 2013 in order to establish which source of labor is the least costly. 8 If issues arise regarding the correct use or completion of the Request for Services Contract Approval Form please contact. the Office of the Assistant Secretary of the Army Manpower and Reserve Affairs Force Management Manpower and. Resources at 703 693 2109 or eileen g ginsburg civ mail mil. January 2017 Version 2 0 Previous versions are obsolete Page 3 of 14. Worksheet A 1 of 3,Inherently Governmental Functions. An inherently governmental function is one that has been determined to be through statute or otherwise a function that must. be performed by Government personnel either civilian or military and may not be performed by a contractor All the sections of. Worksheet A must be filled out and are designed to help determine whether or not a function is inherently governmental in. Read each question and apply it to the function in question Answer Yes or No to the questions that apply below based on. the work statement and the way the contract is performed A Yes response to any of the below indicates that the function must. be performed in house and may not be contracted,Inherently Governmental YES NO. Does the function, 1 Involve contractors providing legal advice and interpretations of regulations and statutes to. Government officials, 2 Involve the direct conduct of criminal investigations.
3 Involve the control of prosecutions and performance of adjudicatory functions other than those. relating to arbitration or other methods of alternative dispute resolution. 4 Involve the command of military forces especially the leadership of military personnel who are. members of the combat combat support or combat service support role. 5 Involve the conduct of foreign relations and the determination of foreign policy. 6 Involve the determination of agency policy such as among other things determining the content. and application of regulations, 7 Involve the determination of Federal program priorities for budget requests. 8 Involve the direction and control of Federal employees. 9 Involve the direction and control of intelligence and counter intelligence operations. 10 Involve the selection or non selection of individuals for Federal Government employment. including the interviewing of individuals for employment. 11 Involve the approval of position descriptions and performance standards for Federal employees. 12 Involve the determination of what Government property is to be disposed of and on what terms. although an agency may give contractors authority to dispose of property at prices within specified. ranges and subject to other reasonable conditions deemed appropriate by the agency. 13 Involve, i Determining what supplies or services are to be acquired by the Government although an agency. may give contractors authority to acquire supplies at prices within specified ranges and subject to. other reasonable conditions deemed appropriate by the agency. ii Participating as a voting member on any source selection boards. iii Approving any contractual document including documents defining requirements incentive. plans and evaluation criteria, January 2017 Version 2 0 Previous versions are obsolete Page 4 of 14. Worksheet A 2 of 3,Inherently Governmental Functions. Answer Yes or No to the functions that apply below based on the work statement and the way the contract is performed. A Yes response to any of the below indicates that the function must be performed in house and may not be contracted. Inherently Governmental YES NO,Does the function,13 continued from the previous page Involve.
iv Awarding contracts, v Administering contracts including ordering changes in contract performance or contract. quantities taking action based on evaluations of contract performance and accepting or rejecting. contractor products or services,vi Terminating contracts. vii Determining whether contract costs are reasonable allocable and allowable and. viii Participating as a voting member on performance evaluation boards. 14 Involve the approval of agency responses to Freedom of Information Act FOIA requests other. than routine responses that because of statute regulation or agency policy do not require the. exercise of judgment in determining whether documents are to be released or withheld and the. approval of agency responses to the administrative appeals of denials of FOIA requests. 15 Involve the conduct of administrative hearings to determine the eligibility of any person for a. security clearance or involve actions that affect matters of personal reputation or eligibility to. participate in Government programs, 16 Involve the approval of Federal licensing actions and inspections. 17 Involve the determination of budget policy guidance and strategy. 18 Involve the collection control and disbursement of fees royalties duties fines taxes and other. public funds unless authorized by statute such as 31 U S C 952 relating to private. collection contractors and 31 U S C 3718 relating to private attorney collection services but. does not include, i Collection of fees fines penalties costs or other charges from visitors to or patrons of mess. halls post or base exchange concessions national parks and similar entities or activities or from. other persons where the amount to be collected is easily calculated or predetermined and the funds. collected can be easily controlled using standard case management techniques and. ii Routine voucher and invoice examination,19 Involve the control of the treasury accounts.
20 Involve the administration of public trusts, 21 Involve the drafting of Congressional testimony responses to Congressional correspondence or. agency responses to audit reports from the Inspector General the Government Accountability. Office or other Federal audit entity, January 2017 Version 2 0 Previous versions are obsolete Page 5 of 14. Worksheet A 3 of 3,Inherently Governmental Functions. Answer Yes or No to the functions that apply below based on the work statement and the way the contract is performed. A Yes response to any of the below indicates that the function must be performed in house and may not be contracted. Inherently Governmental YES NO,Does the function, 22 Require the exercise of discretion in applying Federal Government Authority. 23 Require the making of value judgments in making decisions for the Federal Government. 24 Require making judgments relating to monetary transactions and entitlements. 25 Involve the interpretation and execution of the laws of the United States so as to bind the US to. take or not take some action by contract policy regulation authorization order or otherwise. 26 Involve the interpretation and execution of the laws of the United States to determine protect and. advance the US economic political territorial property or other interests by military or. diplomatic action civil or criminal judicial proceedings contract management or otherwise. 27 Involve the interpretation and execution of the laws of the United States to significant affect the. life liberty or property of private persons, 28 Involve the interpretation and execution of the laws of the United States to commission appoint.
direct or control officers or employees of the United States. 29 Involve the interpretation and execution of the laws of the United States to exert ultimate control. over the acquisition use or disposition of the property real or personal tangible or intangible. of the US including the collection control or disbursement of appropriate or other Federal funds. 30 Involve security operations performed in direct support of combat as part of a larger integrated. combat force or performed in environments where there is significant potential for the security. operations to evolve into combat Where the US military is present the judgment of the military. commander should be sought regarding the potential for the operations to evolve into combat. 31 Involve representation of the Government before administrative and judicial tribunals unless a. statute expressly authorizes the use4 of attorneys whose services are procured through contract. 32 Involve combat, 33 Involve the interrogation of detainees However some functions in support of interrogation may. be performed by contractors see item 20 on Worksheet B. 34 Involve the contractor performing as the effective or de facto decision maker. The above functions examples are drawn from the following sources The Federal Activities Inventory Reform FAIR Act 31. United States Code U S C Section 501 the Federal Acquisition Regulation FAR Part 7 5 and the Office of Federal. Procurement Policy OFPP Policy Letter 11 01, January 2017 Version 2 0 Previous versions are obsolete Page 6 of 14. Worksheet B 1 of 2, Closely Associated with Inherently Governmental Functions. A closely associated with inherently governmental function is one that approaches being inherently governmental in nature. the Office of the Assistant Secretary of the Army Manpower and Reserve Affairs Force Management Manpower and Resources at 703 693 2109 or eileen g ginsburg civ mail mil 7 January 2017 Version 2 0 Previous versions are obsolete INSTRUCTIONS For USE OF the Request for Services Contract Approval Form 8

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