Project Management with Gantt Charts

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Contents 1,Copyright and trademark information 2,Feedback 2. Acknowledgments 2,Modifications and updates 3,Overview 1. Starting the Process 2, Converting the simple bar chart into a Gantt chart 5. Using the chart as a graphic in other applications 9. Extending Gantt charting for Project Management 11. About the macro 12,Example Planning a relocation 13. Controlling the Project 17,Public Documentation License Version 1 0 19.
Project Management with Gantt Charts iii,Copyright and trademark information. Copyright and trademark information, The contents of this Documentation are subject to the Public Documentation License Version. 1 0 the License you may only use this Documentation if you comply with the terms of this. License A copy of the License is available at,http www openoffice org licenses PDL rtf. The Original Documentation is Comment cr er un diagramme de Gantt avec. OpenOffice org The Initial Writer of the Original Documentation is Serge LE LOUARNE. Copyright 2003 All Rights Reserved, Initial Writer contact s serge le louarne tiscali fr. Contributor s DIETMAR HILLER, Portions created by DIETMAR HILLER are Copyright 2005 All Rights Reserved.
Contributor contact s hillerd tiscali de,Contributor s G Roderick Singleton. Portions created by G Roderick Singleton are Copyright 2005 All Rights Reserved. Contributor contact s grsingleton openoffice org, Portions created by are Copyright insert year s All Rights Reserved. Contributor contact s insert hyperlink alias, All trademarks within this guide belong to legitimate owners. Note a copy of the PDL is included in this template and is also available at. http www openoffice org licenses PDL rtf, Please direct any comments or suggestions about this document to. grsingleton openoffice org,Acknowledgments, I wish to thank every member of the German and French Native Language Communities who.
are not mentioned but contributed to my being able to provide a translation. To S Schneider for fixing my errors and grammar,Project Management with Gantt Charts ii. Copyright and trademark information,Modifications and updates. Version Date Description of Change, 1 0 2005 11 09 grs Initial edition issued for comment. 1 1 2005 11 12 ss Proofed edition issued for publication. Project Management with Gantt Charts iii, Gantt Charts are a way to graphically show progress of a project Management of a project is. made easier if it is viewed as small manageable items where the dependencies are visually. illustrated parallel processes are discovered the overall processing time determined and. progress tracked The tasks of a project can be quite complex and dependent on each other. With a project management tool such as a Gantt chart all subtasks of a task can be viewed. graphically, In this document a relocation process to another city is used for all examples and is based upon.
the accompanying Calc template pjm template english ots which may be downloaded from. http documentation openoffice org HOW TO,Relocation DD to M. House hunting,Cancel apartment DD,Cancel banking s order. New leasing contract,Organise relocation,Send out new address. Forwarding request,Relocation,Registration office,Furnish the flat. Reregister car,Open an account Undone,Move bank account.
Relocation completed, 01 04 05 01 05 05 31 05 05 01 07 05 31 07 05 31 08 05 30 09 05. Illustration 1 The finished example, In illustration 1 the subtasks of the relocation process appear on the y axis and the time line. on the x axis The bars show when a task should start and when it will be finished Blue bars. show tasks which have been completed Yellow bars show work which still must be done. Project Management with Gantt Charts 5,Starting the Process. Starting the Process, To chart a project all the sub tasks must first be collected in a spreadsheet In this simple. example there is the name of the task the start date and the duration in calendar days. Illustration 2 Task list, This simplified project consists of eight subtasks Task 1 to Task 8.
Next begin creating the chart by selecting Insert Chart. Illustration 3 Create the chart, From the dialogue AutoFormat Chart define the selection range Neither the first row. containing the column label nor the first column containing the task name should be. included as data,Project Management with Gantt Charts 2. Starting the Process,Click Next and choose the Chart type. Illustration 4 Choose chart type, Choose the horizontal bar chart and click Columns to indicate that the data are arranged in. columnar form, Note This changes the assignment of the axis in OpenOffice org Calc Now the horizontal axis is called Y and.
the vertical axis is called X,Click Next and choose the variant Stacked. Illustration 5 Create chart with stacked bars,Project Management with Gantt Charts 3. Starting the Process, Click Next once again and enter chart and axis titles. Illustration 6 Adapt chart labeling,The first Gantt Chart appears as follows. Illustration 7 Bar chart, The task names are on the vertical axis Task 1 to Task 8 and the time line is on the.
horizontal axis,Project Management with Gantt Charts 4. Converting the simple bar chart into a Gantt chart. Converting the simple bar chart into a Gantt chart. In order to edit the properties of an element in the diagram double click the chart to select it. Next right click to open the context menu and gain access to the chart properties. Illustration 8 Edit diagram properties, Note Ensure that no element in the diagram is selected because otherwise the axis properties can not be edited. Project Management with Gantt Charts 5, Converting the simple bar chart into a Gantt chart. Select the y axis which now is the horizontal time line One could also select the. horizontal axis using a left click then right click to open the context menu and finally choose. Object Properties to format this axis, Set the Minimum to the real start date In this example this is 01 01 05 Furthermore the axis. should get the start date so check the checkbox Automatic in the line Axis at. Illustration 9 Adjust the time line,This produces a chart as follows.
Illustration 10 Gantt chart,Project Management with Gantt Charts 6. Converting the simple bar chart into a Gantt chart. The orange bar symbolizes the time up to the start of the task This bar should be made. invisible For this select the orange bar with a left click and then open its Object Properties. after a right click, Under the tab Borders choose Style Invisible and under the tab Area choose Fill. None Now the chart presents itself as follows,Illustration 11 The completed Gantt chart. Project Management with Gantt Charts 7, Converting the simple bar chart into a Gantt chart. Project Management with Gantt Charts 8, Using the chart as a graphic in other applications.
Using the chart as a graphic in other applications. To use the Gantt chart as a picture in another application save the whole Calc document as. HTML This generates not only the HTML file but also a jpeg file containing the chart which. can then be included in other documents such as anOpenOffice org impress presentation. Remember to give the graphic a more descriptive name than the the name suggested when the document is. exported to HTML so that it can be found easily later. Gantt Charts are a way to graphically show progress of a project Management of a project is made easier if it is viewed as small manageable items where the dependencies are visually illustrated parallel processes are discovered the overall processing time determined and progress tracked The tasks of a project can be quite complex and dependent on each other With a project management tool

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