Report CopyRight/DMCA Form For : Operating Amp Maintenance Manuals Mechanical Amp Electrical
Document History,Revision History,Revision Revision Summary of Changes. Number Date,Rev 10 February, Rev 10 1 February Updated 5 0 Draft Manuals review process. 2017 Updated 8 0 Manual format,Removed Appendix ii Asset Schedule superseded by. appendix iv in document RM09, Changed all references of Supervisor to Compliance. Rev 10 2 January minor text updates to refer to EIR instead of CAD. 2020 strategy and updating changes to job titles and division. removed text from Pt1 5 0 which is duplicated in,document RM09. updated external hyperlinks, Ref RM08 Production Guidelines for O M Manuals Rev 10 2 Date January 2020. Please ensure you are referring to the latest version http www imperial ac uk estates projects resources guides. Part 1 Production Guidance,1 0 Introduction,2 0 Purpose of the Operating Maintenance Manuals. 3 0 Health Safety Pro Forma,4 0 Design Criteria Requirement pro forma. 5 0 Draft manuals review process,6 0 Asset Registers. 7 0 Specialist Stand alone Manuals,8 0 Manual Format. 9 0 Cover and Spine format,10 0 Production of As Built Drawings. 11 0 Production and Distribution of Manuals and Drawings. Part 2 O M Manual Standard Contents,Standard Index of Contents. 1 00 General Description of the Installation,2 00 Specific Health Safety Issues. 3 00 Plant Data Information,4 00 Test Certificates and Commissioning Data. 5 00 Manufacturers Literature,6 00 Record Drawings. 7 00 Specialist Services,8 00 Building Management System Controls. Appendices, Appendix i Example Manual cover spine and CD labels. Appendix ii Table of M E Record requirements, Ref RM08 Production Guidelines for O M Manuals Rev 10 2 Date January 2020. Please ensure you are referring to the latest version http www imperial ac uk estates projects resources guides. Part 1 Production Guidance,1 0 Introduction, This document provides guidance for the production of the Mechanical and Electrical. Services Operating Maintenance Manuals O Ms for Imperial College London. construction projects The contents of this document are aimed at the Technical Author. appointed to produce the manuals, This should be read in conjunction with RM09 Record Document Process Guidelines. RM07 Production Guidelines for Building Fabric Manual including Health Safety File. and the Technical Author s Scope of Services, It is the responsibility of the Contractor to deliver all O Ms and associated Record Drawings. as a required deliverable of the works carried out To enable the manuals to be produced to. the standard required by the College they are to appoint a Technical Author from the. College s approved list, Refer to document RM09 Record Document Process Guidelines for an outline of individual. responsibilities and record document production process. The intention is to provide a document that meets statutory and operational requirements. whilst being user friendly and compatible with the College s document management system. 2 0 Purpose of the Operating Maintenance Manuals, These guidelines are for the specific use on projects where separate mechanical and. electrical Operating and Maintenance manuals are required 1. The O Ms offer the personnel concerned with the operation and maintenance of College. infrastructure and services the necessary knowledge and skills to perform their duties. Specific health and safety information relating to the mechanical and electrical services is. included in Section 2 00 of the O Ms for the installations involved These are to be read in. conjunction with the full Health and Safety information on the project included within the. Building Fabric manual, The format and style in which the O Ms are produced is designed to. Minimise repeated information from one project to another. Minimise the space needed for archiving,Ease of referencing of information. Allow improved use of the manuals, Enables electronic access via Imperial College s internal O M database. Act as an aide memoir to the project team,Develop the use of barcode plant labelling. Provide an authentic archival record of the works carried out. 1 On projects with minimal mechanical and electrical works there may be no requirement for a separate set of. O Ms and this information will instead be included in Section 10 of the Building Fabric Manual Refer to. guideline document RM07 for further information on the production of Building Fabric manuals. Ref RM08 Production Guidelines for O M Manuals Rev 10 2 Date January 2020. Please ensure you are referring to the latest version http www imperial ac uk estates projects resources guides. 3 0 Health Safety Pro forma, This information is specific to the maintenance requirements covered in the O Ms and not a. repeat of general information included in the Building Fabric Manual Health Safety File. The form is issued by the Technical Author for completion by all parties and collated by the. Principal Designer This is then returned to the Technical Author for inclusion in Section 2. of the O Ms,Specific Health and Safety Pro Forma,Building Name. Level s and Project Name,Imperial College London,Project Number. Imperial College London,Document Ref Number,Company Name Individual s Name. Information Compiled by,Special Access,Residual Risks. Special Maintenance, The information on this form is a summary of the unusual issues relating specifically to the. building services for this project For full Health and Safety information reference should be. made to the Health and Safety File for the project. Ref RM08 Production Guidelines for O M Manuals Rev 10 2 Date January 2020. Please ensure you are referring to the latest version http www imperial ac uk estates projects resources guides. 4 0 Design Criteria Requirement Pro forma, This form is issued by the Technical author for completion by the designers It is to be. returned to the Technical Author for inclusion within Section 1 of the O M s. Design Criteria Pro Forma,Building Name,Level s and Project Name. Imperial College London,Project Number,Imperial College London. Document Ref Number,Company Name Individual s Name. Information Compiled by,External Conditions Summer Temperature. Winter Temperature,Noise Criteria,Internal Conditions Name of Space. Summer Temperature,Winter Temperature,Ventilation Rate. Noise Criteria,Lighting Level,Name of Space,Summer Temperature. Winter Temperature,Ventilation Rate,Noise Criteria. Lighting Level,Name of Space,Summer Temperature,Winter Temperature. Ventilation Rate,Noise Criteria,Lighting Level, Ref RM08 Production Guidelines for O M Manuals Rev 10 2 Date January 2020. Please ensure you are referring to the latest version http www imperial ac uk estates projects resources guides policies. 5 0 Draft manuals review process, Drafts of the Building Fabric Manual are to be issued for review in accordance with the. Project Handover Plan and in sufficient time to allow for the final copies to be issued at. completion, Refer to section 4 07 of RM09 Record Document Process Guidelines for an outline of the. review process,6 0 Asset Registers, The Contractor is responsible for updating an Asset Register spreadsheet as part of the. project process Once completed this will be included on the final O M CDs as a record of. the assets removed or installed as part of these works. Refer to this page for further details, http www imperial ac uk estates facilities buildings procedures assets. 7 0 Specialist Stand alone Manuals, Some specialist services will require the production of a self contained manual The. requirement for this would be determined at the Record Document Strategy Meeting. Examples where this may be required include,New Fire Alarm installations. Catering Equipment, BMS only if agreed at the Record Document Strategy meeting that this should be. produced as a separate file, These manuals must as far as practical be produced to the same format as the O M. Any drawings produced for Specialist Manuals must also be checked by the Building. Information Manager to confirm whether compliance to the project EIR Employers. Information Requirements is required, Delivery of any separate specialist manuals must be included with the O Ms for completion. to be given to the project,8 0 Manual Format, The contents of the O M manuals will consist of 7 sections 8 Sections for the Mechanical. Services Manual with information arranged as described in Part 2 of these guidelines. Paper and Electronic copies are required refer to Part 1 Section 11 for quantities. The typeface to be used is Arial Other fonts should only be used in specific applications. where the use of Arial is not possible or appropriate e g mathematical formulas 2 When. using the Imperial College logo always use the original artwork and completely unaltered. The logo is available upon request from Imperial College Communications Division. http www imperial ac uk graphicidentity applyingthegraphicidentity usingthelogo. 2Refer to Imperial College s Graphic Identity webpages for further information including the house style. http www3 imperial ac uk graphicidentity, Ref RM08 Production Guidelines for O M Manuals Rev 10 2 Date January 2020. Please ensure you are referring to the latest version http www imperial ac uk estates projects resources guides policies. Hard copy format, The hard copy manuals are to be issued in hard cover A4 4 ring binders in the following. Mechanical blue,Electrical green,Fire Alarm red, Where coloured ring binders cannot be obtained use of the appropriate coloured card for. the spine and front cover labels will clearly denote the type of manual Ensure the coloured. card is pale enough for the labelling to be clearly read. Sections should be clearly denoted using wide subject dividing cards Refer to the next. section for labelling details,Electronic format, The electronic manual is to be issued on CD DVD as a single pdf file excluding drawings. which are to be issued in a separate sub folder The document must be fully hyperlinked. and not link to files or documents contained in external folders on the CD or other source. The hyperlinks must link to from the following,Contents page to each section of the manual. Each section s index page to each item,Plant names in the description of the plant data. Manufacturers names in the plant data to their contact details. Model numbers in the plant data to their literature. Any reference to an item found elsewhere in the manual. The document needs to be user friendly enabling the user to review all sections. independently via the hyperlinks and without having to scroll through the entire document. The CD should contain only the following items, One version of the manual in an editable pdf format enabling the information to be. extracted or updated, One version of the manual saved in PDF A format to provide an authentic record. suitable for long term preservation 3,An asset register in excel format. A folder of as built drawings in pdf and dwg format meeting the project EIR. requirements These are to be fully itemised in the schedule of drawings in Section. 6 of the manual, Zip files are not to be used Should the quantity of records be too large to fit onto a single. disc contact the Estates Archives Officer to agree on an alternative. No other documents should be issued as a separate file unless agreed in the Record. Document Strategy meeting and included on the Tracker for example a complex specialist. contractor manual as outlined in Section 7 of these guidelines. Unless this has been agreed all sub contractor literature needs to be incorporated. within the manual s pdf document, Literature which has been issued as a separate file or incorporated within another manual. should be cross referenced in the appropriate section to aid the user in locating the. information, The A in PDF A stands for Archive and signifies that the format has been confined to basic PDF features to. simplify its long term preservation Its adoption assists in the preservation of PDF files by preventing encryption. digital rights mechanisms and other features which impede preservation PDF A was ISO approved in 2005 as. ISO 19005 1, Ref RM08 Production Guidelines for O M Manuals Rev 10 2 Date January 2020. Please ensure you are referring to the latest version http www imperial ac uk estates projects resources guides policies. 9 0 Cover and Spine format, The front cover and the spine of the hard copy manual must provide easy reference to. relevant project information so that the user can source the appropriate information from the. correct manual, Operating Maintenance manuals front cover and spine text are to be produced on. white card to ensure text is readable against the coloured files. Text must include the project number document reference number project title. building date of issue type of manual contractor s details Contact the Estates. Records Archives Officer to obtain the agreed project name and reference. Where more than one volume is required the spine label must also include a. schedule of information contained within that specific volume ie Section number and. CDs must also be labelled with the same project information excluding schedule. Refer to Appendix i for sample cover spine and CD templates Editable versions of these.