MINUTES OF THE JEFFERSON COUNTY EMERGENCY COMMUNICATIONS

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ADVISORY COMMITTEE REPORT, Vicki Pickett Arvada PD presented the Advisory Committee Report The following. topics were covered, GeoComm reported to the Committee that the emergency notification data match. rate continues to be over 99, NICE reported that the Lakewood install is scheduled for the week of February 16. The Century Link ECaTS system has been implemented however there is a large. important area of data missing which they are trying to resolve Century Link. believes it is not compatible with the current Patriot system and would prevent. tracking individual performance measure for the dispatchers. They have identified an ongoing issue with Language Line regarding long hold times. for callers waiting for a translator New vendors are now being researched including. live demonstrations, There is a sub committee working on an RFQ to upgrade the Airbus formerly. Cassidian 9 1 1 system that in some agencies is in need of upgrade due to age. Lakewood experienced a three and a half hour outage with Verizon customers trying. to call Lakewood 9 1 1 but instead got an all circuits busy message Verizon was. aware of the issue but did not notify Lakewood of the outage The Outage. Subcommittee of the Colorado PUC 9 1 1 Advisory is reviewing this occurrence. EXPENDITURE REQUESTS, Jeff presented the agency expenditure requests for amounts of 10 000 or less.
The Board upon motion of Director Krapf duly seconded by Director Ambrosio and. by unanimous vote approved the expenditure items under 10 000 in the amount of. Jeff then presented the agency expenditure requests for amounts over 10 000. This discussion included a request for radio replacements presented by Edgewater. Police Chief Mackey in the amount of 95 358 00 Steve Kabelis discussed the. technical reasons for the need to replace the radios The board asked several. questions and approved funding the full amount of the request. The Board upon motion of Director Tighe duly seconded by Director Krapf and by. unanimous vote approved the expenditure items over 10 000 in the amount of. 338 603 91 which included the Edgewater request,JEFFCOM STATUS UPDATE. JeffCom Executive Director Judith Weshinskey Price presented the following update. The IGA document has been completed and they have begun scheduling. presentations for approval with the decision makers. The JeffCom Technical Committee has reached a decision regarding a single. Computer Assisted Dispatch CAD platform for use in the center. They are writing an RFP to seek an architect for a space review and remodel based. on the needs, JeffCom is continuing their work on pay ranges job descriptions and hiring. They have also asked for submissions on a JeffCom logo. EXECUTIVE DIRECTOR REPORT, Jeff Irvin presented a resolution titled Adoption and Appropriation of the 2016 Budget. for signature by Chairman Johnson, Earlier in the meeting Director Tighe introduced Erin Collard Budget Analyst with. Jefferson County who has been assisting in budget review as it pertains to the. emergency telephone charge and funding for JeffCom. Mr Irvin then mentioned that the terms of two of the directors will be expiring the end. of March A list of contacts for the fire protection districts was provided to Janice. Frederickson in order to facilitate mailing of letters requesting nominations to be sent. by the Board of County Commissioners, Colorado PUC 9 1 1 AdvisoryTask Force held annual elections earlier this month.
Jeff had served as the chair of the task force for two and a half years and was term. limited Monica Million Grand Junction Regional Communications was elected. Chairperson Jeff was elected Vice Chair and Daryl Branson PUC SeniorTelecom. Analyst elected to the Secretary position, Vicki Pickett Arvada PD was re elected to the Colorado 9 1 1 Resource Center. The PUC released amended 9 1 1 rules earlier this month Jeff JCECA legal. counsel are reviewing and will provide submit comments if necessary. ADJOURNMENT, The Board upon motion of Director Tighe duly seconded by Director Krapf. and by unanimous vote approved to adjourn the Board Meeting. NOTICE OF MEETING, JEFFERSON COUNTY EMERGENCY COMMUNICATIONS AUTHORITY. FEBRUARY 18 2016 AT 9 00 A M,HEARING ROOM 1,1 Call to Order. 2 Public Comment,3 Approval of Minutes January 21 2016.
4 Treasurer s Report,5 Advisory Committee Report,6 Expenditure Requests. 7 JEFFCOM Status Update,8 Executive Director s Report. 9 New Business,10 Adjournment,MINUTES OF THE, JEFFERSON COUNTY EMERGENCY COMMUNICATIONS AUTHORITY. FEBRUARY 18 2016, The Jefferson County Emergency Communications Authority Board met in regular. session at the Jefferson County Government Center 100 Jefferson County. Parkway Golden Colorado,Present Director Lynn Johnson.
Director William Rush,Director Casey Tighe,Director Mark Krapf. Director Chris Ambrosio,Attorney Ryan Tharp,Debbie Quinn Clerk. Also Present Jeff Irvin Executive Director, Judith Weshinskey Price JeffCom Executive Director. Karyn Kretzel West Metro Fire,Jen Sliemers Arvada Fire. Steve Kabelis City of Lakewood,Jodi Malpass Lakewood Police.
Alan Fletcher Fairmount Fire,Erin Collard Jefferson County. Shanyn Cascia Golden PD Fire,Larry Stodden WheatRidge PD. Director Johnson called the meeting to order,PUBLIC COMMENT. There was no public comment,APPROVAL OF THE MINUTES. The Board upon motion of Director Rush duly seconded by Director Tighe. and by unanimous vote approved the Minutes of January 21 2016. TREASURER S REPORT, Jeff Irvin presented the Treasurer s Report The Board upon motion of Director.
Tighe duly seconded by Director Ambrosio and by unanimous vote approved the. Treasurer s Report and 163 078 81 of AP claims for the month of January. ADVISORY COMMITTEE REPORT, Jen Sliemers Arvada Fire presented the Advisory Committee Report The following. topics were covered, GeoComm gave their monthly report and shared information on GIS data uploads. They reported the emergency notification data match rate is still at 99 validation. rate The 2015 Annual Wireless Audit is completed and they will e mail the PSAPs. to review that information They are going to work with Golden on updating their. mobile software and Jeff is going to work with the PSAP managers to make sure. they have access to the GeoComm portal, NICE reviewed the outstanding work tickets The West Metro and Lakewood. upgrade installation will be done in the next week. Kevin Newton Century Link engineer is preparing a Statement of Work for the. conversion of four T 1 lines serving the geo disburse Airbus servers for the Arvada. and Westminster PSAP systems to Metro Optical Ethernet MOE This is in. preparation for the cutover which may involve routing calls to other PSAPs during. the down period, The Committee met with Steven Fuller ECaTS to express their displeasure with the. lack of ability to draw individual call taker statistics from the system After much. discussion of three workaround solutions with the PSAPs paying a portion of the. cost the company agreed to absorb the cost of the changes needed. CodeRED called in and reported on a new mobile launcher Jeff attended an. CodeRED IPAWS webinar after the meeting, The Committee had a demo by Rapid SOS which is a Smart Phone application the.
developers say will provide enhance location and other sensor information to PSAPs. from 911 callers There are not costs for PSAPs End Smart Phone users will be. able to purchase the app through their operating system stores Android IOS. EXPENDITURE REQUESTS, Jeff presented the agency expenditure requests for amounts of 10 000 or less. The Board upon motion of Director Krapf duly seconded by Director Tighe and by. unanimous vote approved the expenditure items under 10 000 in the amount of. Jeff then presented the agency expenditure requests for amounts over 10 000. The Board upon motion of Director Tighe duly seconded by Director Ambrosio and. by unanimous vote approved the expenditure items over 10 000 in the amount of. 596 330 97, Jeff reviewed the JCECA 2016 Expenditure Analysis document with the Board and. 15 of the anticipated ETC collections for 2016 had been received which is high. because some of the 2015 end of year collections are reflected in the figure He. reported that the 2016 budget was filed with the Colorado Department of Local. Governments prior to the 01 31 16 deadline and has been posted to the JCECA. Public Web http jceca org, The Colorado PUC 911 Advisory Task Force Collections Subcommittee continues to. meet and has discussed moving forward with seeking proposals from firms to. provide audit services with regard to emergency telephone charge ETC. remittances by telephone service providers Jeff mentioned that he was contacted. by a Denver Tax Audit Supervisor who advised that their Treasury department is. taking over ETC collection heretofore conducted by the Manager of Safety She. advised Denver is interested in participating in the committee and she had some. good ideas regarding enhancement of collection by standardizing reporting methods. Jeff will present the RFP to the Board when completed and is hopeful that there will. be a large number of 911 Authorities participating. JEFFCOM STATUS UPDATE, Judith Weshinskey Price JeffCom Executive Director stated that she has presented. to 6 of the 8 decision maker groups in preparation for the IGA West Metro Fire has. voted for and signed the IGA The Technical Committee selected Tritech for the. CAD system and is now looking at backup locations logging systems and phone. systems The HR Committee has finished the benefits discussions and is working. on job descriptions selection processes and pay scales They are working on a. space planning RFP to remodel the West Metro space and hope to start the remodel. work soon They are also developing work schedules and logo submissions to vote. on They are gathering a list of backup centers with the size of the space being an. important consideration and possibly utilizing more than one space for a backup. center They hope to find a space that is already set up to save costs. EXECUTIVE DIRECTOR REPORT, Jeff asked for permission to generate a letter of commitment to RTD pursuant to a.
CDOT agreement authorizing spending 356 796 00 for a contractor to install the. fiber connection due to a problem along the Federal Boulevard corridor Director. Tighe made a motion duly seconded by Director Rush and by unanimous vote. approved generation of a letter of commitment with RTD in an amount not to exceed. 356 796 00 contingent on a CDOT agreement providing access to conduit along. Federal Blvd in order to connect the US36BRT fiber to the GoldLine fiber. Jeff brought up a concern with the RTD legal department on the right of way license. for the 13th and Pierce Street bore for fiber connections After a discussion of the. issues the Board agreed to move forward with the recommendations of counsel. which they felt were reasonable, RTD has offered 12 strands of fiber to the South Line route along I 25 and the. South line that terminates at Mineral with access to South Metro Fire in exchange for. some cleanup of the Mariposa fiber junction box and access to fiber at Union. Station It is a great opportunity for fiber connectivity A summary of the request. may be coming forward to the Board in April, Jeff said that letters for the two Board vacancies were sent out February 2nd with a. response due back on February 19th He is hopeful that the Commissioners will. make the appointments by April 1st Director Johnson asked about training for the. new Board members and whether new officers should be elected Jeff has started. putting together training materials The Board agreed to wait for the new Board. members to elect officers, The Board upon motion by Director Rush duly seconded by Director Tighe and by. unanimous vote approved posting public notices of Board meetings on the bulletin. board on the main floor of the Jefferson County Courts and Administration Building. ADJOURNMENT,Director Johnson adjourned the meeting. NOTICE OF MEETING, JEFFERSON COUNTY EMERGENCY COMMUNICATIONS AUTHORITY.
MARCH 17 2016 AT 9 00 A M JEFFERSON COUNTY COURTS,ADMINISTRATION BUILDING. FIRST FLOOR HEARING ROOM 1,100 JEFFERSON COUNTY PARKWAY GOLDEN CO. 1 Call to Order,2 Public Comment,3 Approval of Minutes February 18 2016. 4 Treasurer s Report,5 Advisory Committee Report,6 Expenditure Requests. 7 JeffCom Status Update,8 Executive Director s Report.
9 New Business, 10 Farewell to Outgoing Directors Johnson and Krapf. 11 Adjournment,MINUTES OF THE, JEFFERSON COUNTY EMERGENCY COMMUNICATIONS AUTHORITY. MARCH 17 2016, The Jefferson County Emergency Communications Authority Board met in regular. session at the Jefferson County Government Center 100 Jefferson County Pkwy. Golden Colorado,Present Director Lynn Johnson,Director Chris Ambrosio. Director William Rush on Conference Phone,Excused Director Casey Tighe.
Director Mark Krapf,Attorney Dennis Tharp,Tracy Emerson Clerk. Also Present Jeff Irvin Executive Director, Judith Weshinskey Price JeffCom Executive Director. Erin Collard Jefferson County Budget Analyst,Vicki Pickett Arvada PD. Jodi Malpass Lakewood PD,Karyn Kretzel West Metro Fire. Jen Sliemers Arvada Fire,John Putt Evergreen Fire,Larry .
JEFFERSON COUNTY EMERGENCY COMMUNICATIONS AUTHORITY JANUARY 21 The Jefferson County Emergency Communications Authority Board met in regular Jodi Malpass

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