Framework for Strategic Plans and Annual Performance Plans

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Planning frameworks, In terms of the Government Wide Monitoring and Evaluation framework. National Treasury is responsible for managing performance information In. view of that the following frameworks were developed. Framework for Managing Programme Performance Information. Issued by National Treasury in May 2007, Outlines key concepts in the design and implementation of management. systems to define collect report and use performance information in the. public sector, To clarify definitions and standards for performance information in support. of regular audits, New Framework for Strategic Plans and Annual Performance Plans. Issued to national departments in September 2010, Guide on what should be in SP and APP taking other existing policies.
plans and the budget into consideration,It is not a replacement for the FMPPI. Both frameworks should be used when preparing planning documents. especially for performance information,Aim of the new Framework. Guide on what should be in SP and APP taking other existing. policies plans and the budget into consideration, Not aimed to guide on how policy and long term planning processes. should be done, Should indicate components of such policies and plans to be. implemented over 5 year period, To improve the quality of accountability documents particularly.
performance information, Align planning budgeting implementation monitoring and. evaluation and reporting in line with the GWM E, Framework is not prescriptive templates can be customised. Treasury Regulations indicates what is prescribed, Document was developed in collaboration with the National Planning. Commission DPME and AG,Planning concepts, All levels of planning encompass the outcomes approach. Documents of the planning budgeting,and reporting cycles.
Fiscal Years 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021. Election Election Election, Electoral Cycle 5 Year Election Mandate 5 Year Election Mandate. MTEF MTEF MTEF MTEF,Strategic Plans,5 year Strategic Plan 5 year Strategic Plan. Annual Performance Budget Budget Budget Budget Budget Budget Budget Budget Budget. Plans and Budgets APP APP APP APP APP APP APP APP APP APP APP APP. In year Reporting, Monthly Financial MR MR MR MR MR MR MR MR MR MR MR MR MR MR MR MR MR MR MR MR MR MR MR MR MR MR MR MR MR MR MR MR MR MR MR MR MR MR MR MR MR MR MR MR MR MR MR MR. Quarterly Performance Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4. End year Reporting, Annual Reports AR AR AR AR AR AR AR AR AR AR AR AR. with annual financial,statements,Long term Reporting.
End term Performance EPR EPR,Developing SPs and APPs in context. Medium Term Strategic Framework,National Plans and President s State of the. Planning Frameworks Nation address,Sectoral Strategies Programme of. and other plans Action,Provincial Growth and Premier s State of the. Development Strategy Province address,Strategic Plan Annual Performance Plan.
Information from district offices,Local Government IDPs. Structure of SPs and APPs,Strategic Plans, Should be 5 year plans aligned to broader govt strategies ideally. aligned to the electoral cycle, Should ideally not be changed over the 5 year period unless there are. significant policy changes relating to the mandate or the service delivery. environment, Amendments 1 a new plan can be tabled in the next tabling period or. 2 an annexure to the APP, SP do not replace the need for long term planning or other more specific.
plans should be used to prioritise and plan the progressive. implementation of its other plans,Focus on strategically important issues. Part A strategic overview vision mission values and the strategic goals. over a five year period, Part B strategic objectives resource implications and the risks. Part C links to other plans e g long term infrastructure plan conditional. grants review of public entities ppp s,Annual Performance Plans. Aims to link the plans budgets and the performance of an institution. Presents programme performance indicators and targets to achieve. goals objectives over MTEF, Part A recent developments in the operational environment link. budget for achieving strategic goals and objectives. Part B strategic objectives performance indicators targets for progs. Part C budgets for infrastructure projects changes to conditional grants. public entities and ppp s, Quarterly performance reports will be expected based on the quarterly.
targets set in the APPs,APPs will inform Annual Reports. Concepts in the SP and APP,1 Strategic goals, Goals identify areas of institutional performance that are critical to the. achievement of the mission, Should relate to the national priorities for the sector cluster. Should be realistic and achievable, Should ideally be written as a statement of intent that is specific. measurable achievable relevant and time bound SMART. Enables assessment of whether impact has been made. The formulation of strategic outcome oriented goals is a new requirement. to distinguish between strategic goals and strategic objectives. Must be future orientated and indicate where a department entity. ultimately wants to be with its service delivery performance high level. Concepts in the SP and APP,2 Strategic objectives, Must clearly state what the institution intends doing or producing to achieve its strategic.
Should generally be stated in the form of an output statement although in exceptional. circumstances institutions might specify them in relation to inputs and activities or. Should include strategic intention s specific intervention s and progress measures. Should be written as a performance statement that is SMART and must set a performance. target the institution can achieve by the end of the period of the Strategic Plan. Institutions must link programmes and selected sub programmes to strategic objectives. For almost all national depts strategic objectives are developed at programme level. Management processes and IT systems to track performance against s strategic. objectives, Objectives in the SP must span 5 years performance targets set in relation to those. strategic objectives in the APP must cover the present budget year and the MTEF. In most sectors strategic objectives are likely to remain stable over time. Must describe things that the institution is directly responsible for doing delivering under its. respective programmes and sub programmes,Concepts in the SP and APP. 3 Performance indicators, Core set of programme performance indicators and targets in its Annual. Performance Plan to track its on going performance. Internal comprehensive list of indicators but list of core in budget. documents and the SP, For concurrent function departments and those with entities its. to be careful in selecting core indicators and report on what the. national department is responsible for and have control over i e its. specific functions, Can reflect outputs of the provinces and entities in its strategic plan.
but only set targets for own functions even if its oversight role. Avoid data challenges, Ensure consistency of indicators in all documents i e SP APP AR and. budget docs,Concepts in the SP and APP,Applicable in the APP and not SP. The baseline and targets must be expressed in terms of numbers and if a. is used then the absolute numbers must be presented as well. Baseline current level of performance targets for strategic objective. and programme performance indicator curr yr MTEF, Where appropriate the annual targets for the budget year need to be. broken into quarterly targets,Indicator measurement has four. different elements,Identifies what should be measured over what.
1 Indicator definition time period and in what units by who how. frequently but does not contain a score or a target. The first measurement of an indicator,2 Baselines,For comparing later measurements with. For setting targets against,3 The score we would like to achieve. Must be time bound challenging,and achievable,4 Actual score for each indicator. Actual output,Must be measured regularly so,that trends can be established. Quarterly Performance Reports,In year reporting on non financial results.
The purpose of the Quarterly Performance Reports is to report on overall. progress made with the implementation of the department s performance. plan both on a quarterly and an annual basis, Quarterly Performance Reporting can be viewed as an enabling. mechanism that allows Accounting Officers to track progress against. what has been planned and what is actually achieved with regards to. service delivery outputs, Treasury Regulation 5 3 1 Quarterly Results must be tabled at the. Executive Authority each quarter Quarterly results leads to the Annual. Results reflected in Annual Reports, The new Framework for Strategic Plans and Annual Performance Plans. includes template for quarterly reporting that departments can use. Framework for Strategic Plans and Annual Performance Plans Portfolio Committee on Public Works Presenter George Tembo Director Governance and Administration

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