CITY OF HOUSTON

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VETERINARY SERVICES,FOR THE HOUSTON POLICE DEPARTMENT. BID INVITATION NO S07 L26163,NIGP CODE 96 186,To The Honorable Mayor. and Members of the City Council,of the City of Houston the City Texas. The undersigned Bidder hereby offers to contract with the City upon the terms and conditions stated in that. certain Contract for Veterinary Services for a three year period with two 2 one year option periods. to extend for the Houston Police Department which was distributed by the City together with the. Notice to Bidders and is hereby incorporated herein by this reference the contract This offer is made. at the prices stated on the electronic bid form When issued by the City of Houston Letters of Clarification. shall automatically become part of this bid document and shall supersede any previous specifications or. provisions in conflict with the Letters of Clarification It is the responsibility of the Bidder to ensure that it has. obtained all such letters By submitting a bid on this project Bidder shall be deemed to have received all. Letters of Clarification and to have incorporated them into its bid. The City may accept this bid offer by issuance of a contract covering award of said bid to this Bidder at any. time on or before the 180th day following the day this Official Bid Form is opened by the City This offer shall. be irrevocable for 180 days but shall expire on the 181st day unless the parties mutually agree to an. extension of time in writing, The City of Houston reserves the option after bids are opened to increase or decrease the quantities listed. subject to the availability of funds and or make award by line item. If the City accepts the foregoing offer this Bidder promises to deliver to the City Chief Procurement Officer. of the City five 5 original counterparts of said contract duly executed by this Bidder as Contractor in. accordance with this paragraph proof of insurance as outlined in Article II of the contract all on or before. the tenth 10th day following the day this Bidder receives from the City the unsigned counterparts shall be. executed so as to make it binding upon the Bidder and all of the applicable requirements stated in the. document entitled Instructions for Execution of Contract Documents which was distributed by the City. shall be complied with, The City reserves the right to cancel this ITB accept or reject in whole or in part any or all bids received.
and to make award on the basis of individual items or combination of items as it is deemed in the best. interest of the City, If the City accepts the foregoing offer this Bidder shall furnish all labor supervision materials supplies. equipment and tools necessary to provide Veterinary Services for the Houston Police Department for. the City in accordance with attached specifications. Page 2 of 35, Documents forms must be downloaded from the City s Website at http purchasing houstontx gov forms shtml. Additional Required Forms to be included with this Bid. In addition to the Electronic Bid Form and the Official Signature Page the Forms listed in Table 1 must be. completed and submitted to the Office of the City Secretary on or before the date and time the bid is. due When submitting bids via UPS FedEx etc please label it with the name Office of the City Secretary. City Hall Annex Public Level 900 Bagby Houston Texas 77002 along with the bid proposal number. TABLE 1 REQUIRED FORMS,Affidavit of Ownership doc,Fair Campaign Ordinance doc. Statement of Residency doc,Conflict of Interest Questionnaire doc. Pay or Play Program Acknowledgement Form, Pay or Play Certification of Agreement to Comply w.
the Program,Contractor s Questionnaire,Hire Houston First Application and Affidavit. Table 2 lists other documents and forms that should be viewed downloaded from the City s website but are. not required to be submitted with the bid The City will request these forms as applicable to be completed. and submitted to the City by the recommended successful bidder. TABLE 2 DOCUMENTS FORMS,Drug Forms doc,Formal Instructions for Bid Terms doc. Sample Insurance Over 50 000 pdf,Insurance Endorsements. Pay or Play Office of Business Opportunity,Contract Compliance Q A. Pay or Play Office of Business Opportunity,Contract Compliance Requirements.
Pay or Play Contractor Subcontractor Payment,Reporting Form. Pay or Play Contractor Subcontractor Waiver,Pay or Play List of Participating Subcontractors. Criminal Justice Information Services CJIS,Compliance Addendum Applicable to Houston Police. Department HPD Occupied Facilities, Questions concerning the bid should be submitted in writing to City of Houston Strategic Purchasing. Division 901 Bagby Room B 403 Houston TX 77002 Attn Casey Crossnoe or by the preferred e mail. method to casey crossnoe houstontx gov no later than 3 00 p m CST Tuesday February 24 2017. Page 3 of 35,SITE INSPECTION, The City of Houston reserves the right to inspect the Bidder s current place of business to evaluate.
equipment condition and capabilities staff experience training and capabilities and storage capabilities as. they relate to the performance of this contract,QUALITY AND WORKMANSHIP. The Bidder must be able to demonstrate upon request that it has satisfactorily performed services similar to. the services specified herein The Bidder will provide records of warranty and repair services upon request. by City The City of Houston shall be the sole judge as to whether the services performed are similar to the. scope of services contained herein and whether the Bidder is capable of performing such services. 1 0 An interested party may file a protest on the basis that the City has failed to comply with applicable. federal or state law or with City ordinances The subject of the protest shall be limited to fraud. corruption or illegal acts undermining the objectivity and integrity of the procurement process A. protest must be filed in accordance with the timing requirements set forth herein and must include. 1 1 The name address telephone number and email address of the protestor. 1 2 The number of the solicitation, 1 3 Information confirming that the protestor is an interested party. 1 4 A written statement of the grounds for the protest and the law or ordinance alleged to have. been violated The statement shall be accompanied by relevant supporting documentation. and the relief requested,1 5 The signature of the protestor. 2 0 Protests shall be submitted to Chief Procurement Officer City of Houston 901 Bagby B300. Houston TX 77002,3 0 The City recognizes three types of protests. 3 1 Protests regarding solicitation Pre Submission Protest. 3 2 Any Pre Submission Protest regarding a solicitation published by the City shall be filed no. later than five days before the opening of bids if a competitive bid or due date for submittals. or proposals if an RFP RFQ as applicable, 3 3 Protests regarding the evaluation or rejection of bids qualifications or proposals Pre Award.
3 4 Any Pre Award Protest regarding the evaluation of bids qualifications or proposals by the. City must be filed no later than five business days prior to the City Council meeting at which. the award appears on the agenda, 4 0 Protests made after City Council s decision to award a contract Post Award Protest. 4 1 Any protest regarding the award of a contract must be submitted no later than five calendar. days after the date of the award, 5 0 Any protest received after the applicable deadline will not be considered. Page 4 of 35,NO CONTACT PERIOD, Neither bidder s nor any person acting on bidder s s behalf shall attempt to influence the outcome of the. award by the offer presentation or promise gratuities favors or anything of value to any appointed or. elected official or employee of the City of Houston their families or staff members All inquiries regarding. the solicitation are to be directed to the designated City Representative identified on the first page of the. solicitation Upon issuance of the solicitation through the pre award phase and up to the award aside from. bidder s formal response to the solicitation communications publicly made during the official prebid. conference written requests for clarification during the period officially designated for such purpose by the. City Representative neither bidder s nor persons acting on their behalf shall communicate with any. appointed or elected official or employee of the City of Houston their families or staff through written or oral. means in an attempt to persuade or influence the outcome of the award or to obtain or deliver information. intended to or which could reasonably result in an advantage to any bidder However nothing in this. paragraph shall prevent a bidder from making public statements to the City Council convened for a regularly. scheduled session after the official selection has been made and placed on the City Council agenda for. action or to a City Council committee convened to discuss a recommendation regarding the solicitation. HIRE HOUSTON FIRST,Designation as a City Business or Local Business. To be designated as a City or Local Business for the purposes of the Hire Houston First Program as set out. in Article XI of Chapter 15 of the Houston City Code a bidder or proposer must submit the Hire Houston. First Application and Affidavit HHF Affidavit to the Director of the Mayor s Office of Business. Opportunities and receive notice that the submission has been approved prior to award of a contract. Bidders are encouraged to secure a designation prior to submission of a bid or proposal if at all possible. Download the HHF Affidavit from the Office of Business Opportunities Webpage at the City of Houston e. Government Website at the following location, http www houstontx gov hbsc hirehoustonfirstaffidavit pdf.
Award of a Procurement of 100 000 or More for Purchase of Goods. THE CITY WILL AWARD THIS PROCUREMENT TO A CITY BUSINESS AS THAT TERM IS DEFINED. IN SECTION 15 176 OF THE CITY OF HOUSTON CODE OF ORDINANCES THE CODE. IF THE BID OF THE CITY BUSINESS IS THE LOWEST RESPONSIBLE BID OR IS WITHIN 3 OF THE LOWEST BID. RECEIVED AND, UNLESS THE USER DEPARTMENT DETERMINES THAT SUCH AN AWARD WOULD UNDULY INTERFERE WITH. CONTRACT NEEDS AS PROVIDED IN SECTION 15 181 OF THE CODE. IF THERE IS NO BID OF A CITY BUSINESS THAT MEETS THESE CRITERIA THE CITY WILL AWARD. THE PROCUREMENT TO THE LOWEST RESPONSIBLE BIDDER, Award of Procurement under 100 000 for Purchase of Goods. THE CITY WILL AWARD THIS PROCUREMENT TO A CITY BUSINESS AS THAT TERM IS DEFINED. IN SECTION 15 176 OF THE CITY OF HOUSTON CODE OF ORDINANCES THE CODE. IF THE BID OF THE CITY BUSINESS IS THE LOWEST RESPONSIBLE BID OR IS WITHIN 5 OF THE LOWEST BID. RECEIVED AND, UNLESS THE USER DEPARTMENT DETERMINES THAT SUCH AN AWARD WOULD UNDULY INTERFERE WITH. CONTRACT NEEDS AS PROVIDED IN SECTION 15 181 OF THE CODE. IF THERE IS NO BID OF A CITY BUSINESS THAT MEETS THESE CRITERIA THE CITY WILL AWARD. Page 5 of 35,THE PROCUREMENT TO THE LOWEST RESPONSIBLE BIDDER. Award of Procurement that may be More or Less than 100 000 for Purchase of Goods. THE CITY WILL AWARD THIS PROCUREMENT TO A CITY BUSINESS AS THAT TERM IS DEFINED. IN SECTION 15 176 OF THE CITY OF HOUSTON CODE OF ORDINANCES THE CODE. IF THE BID OF THE CITY BUSINESS IS LESS THAN 100 000 AND IS THE LOWEST RESPONSIBLE BID OR IS. WITHIN 5 OF THE LOWEST BID RECEIVED OR, IF THE BID OF THE CITY BUSINESS IS MORE THAN 100 000 AND IS THE LOWEST RESPONSIBLE BID OR IS.
WITHIN 3 OF THE LOWEST BID RECEIVED AND, UNLESS THE USER DEPARTMENT DETERMINES THAT SUCH AN AWARD WOULD UNDULY INTERFERE WITH. CONTRACT NEEDS AS PROVIDED IN SECTION 15 181 OF THE CODE. IF THERE IS NO BID OF A CITY BUSINESS THAT MEETS THESE CRITERIA THE CITY WILL AWARD. THE PROCUREMENT TO THE LOWEST RESPONSIBLE BIDDER, Award of Procurement of 100 000 or More for Purchase of Non Professional Services Including. Construction Services, THE CITY WILL AWARD THIS PROCUREMENT TO A CITY BUSINESS AS THAT TERM IS DEFINED. IN SECTION 15 176 OF THE CITY OF HOUSTON CODE OF ORDINANCES THE CODE. IF THE BID OF THE LOCAL BUSINESS IS THE LOWEST RESPONSIBLE BID OR IS WITHIN 3 OF THE LOWEST BID. RECEIVED AND, UNLESS THE USER DEPARTMENT DETERMINES THAT SUCH AN AWARD WOULD UNDULY INTERFERE WITH. CONTRACT NEEDS AS PROVIDED IN SECTION 15 181 OF THE CODE. IF THERE IS NO BID OF A LOCAL BUSINESS THAT MEETS THESE CRITERIA THE CITY WILL. AWARD THE PROCUREMENT TO THE LOWEST RESPONSIBLE BIDDER. Award of Procurement under 100 000 Purchase of Non Professional Services Including. Construction Services, THE CITY WILL AWARD THIS PROCUREMENT TO A LOCAL BUSINESS AS THAT TERM IS.
DEFINED IN SECTION 15 176 OF THE CITY OF HOUSTON CODE OF ORDINANCES. IF THE BID OF THE CITY BUSINESS IS THE LOWEST RESPONSIBLE BID OR IS WITHIN 5 OF THE LOWEST BID. RECEIVED AND, UNLESS THE USER DEPARTMENT DETERMINES THAT SUCH AN AWARD WOULD UNDULY INTERFERE WITH. CONTRACT NEEDS AS PROVIDED N SECTION 15 181 OF THE CODE. IF THERE IS NO BID OF A LOCAL BUSINESS THAT MEETS THESE CRITERIA THE CITY WILL. AWARD THE PROCUREMENT TO THE LOWEST RESPONSIBLE BIDDER. Award of Procurement that may be More or Less than 100 000 for Purchase of Non Professional. Services Including Construction Services, THE CITY WILL AWARD THIS PROCUREMENT TO A LOCAL BUSINESS AS THAT TERM IS. DEFINED IN SECTION 15 176 OF THE CITY OF HOUSTON CODE OF ORDINANCES THE CODE. City of Houston in the City Hall Annex FOR THE HOUSTON POLICE DEPARTMENT BID INVITATION NO they relate to the performance of this contract

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