Chickasha Public School District Oklahoma State Auditor

Chickasha Public School District Oklahoma State Auditor-Free PDF

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CHICKASHA PUBLIC SCHOOL DISTRICT,PETITION AUDIT REPORT. JANUARY 1 2015 THROUGH JUNE 30 2017, This publication issued by the Oklahoma State Auditor Inspector s Office as authorized by 74 O S 212 L has not been. printed but is available on the agency s website www sai ok gov and in the Oklahoma Department of Libraries Publications. Clearinghouse Digital Prairie Collection digitalprairie ok gov cdm search collection audits pursuant to 65 O S 3 114. January 10 2019,TO THE PETITIONERS AND CITIZENS OF THE. CHICKASHA PUBLIC SCHOOL DISTRICT, Pursuant to your request and in accordance with the requirements of 74 O S 212 L we. performed an audit of the Chickasha Public School District for the period January 1 2015 through. June 30 2017, The objectives of our audit primarily included but were not limited to the concerns noted in the.
citizens petition The results of this audit related to these objectives are presented in the. accompanying report, Because the procedures of our engagement did not constitute an audit conducted in accordance. with generally accepted auditing standards we do not express an opinion on the account balances. or financial statements of the Chickasha Public School District for the period January 1 2015. through June 30 2017, The goal of the State Auditor and Inspector is to promote accountability and fiscal integrity in state. and local government Maintaining our independence as we provide services to the taxpayers of. Oklahoma is of utmost importance, This report is addressed to and is for the information and use of the petitioners and citizens of the. Chickasha Public School District This report is also a public document pursuant to the Oklahoma. Open Records Act in accordance with 51 O S 24A 1 et seq. GARY A JONES CPA CFE,OKLAHOMA STATE AUDITOR INSPECTOR. Chickasha Public School District Petition Audit,Table of Contents.
Executive Summary 1,Introduction 3,Objectives, I Oklahoma Public School Resource Center Contracts 5. II Inventory 7,III School Employee Contract Compliance 9. IV Student Personalized Learning Campus Attendance 11. V Oklahoma Public School Resource Center Payments to District Employees 20. VI Nepotism 23,VII Student Grade Changes 25,VIII Bonds 33. Exhibits 35, Oklahoma State Auditor and Inspector Special Investigative Unit i. Why We Conducted This Audit, Pursuant to a petition submitted by the citizens of the Chickasha.
Public School District District and verified by the Grady County. Election Board and under the requirements of 74 O S 212 L. the State Auditor and Inspector conducted an audit of the. Chickasha Public Schools,What We Found, All payments made by the District to the Oklahoma Public. School Resource Center OPSRC were appropriate The, District did not make any Student Personalized Learning. Campus SPLC related payments to the OPSRC Pg 5, There was no evidence that any equipment was purchased or. donated by the OPSRC or any other outside entity as a means. of gaining undue influence with the District Pg 7, The Board acted within their authority by authorizing the. entire school district to close during spring break the week of. Thanksgiving and for an extended period over the, Executive Summary Christmas New Year s holidays However some of the.
employee contracts did not accurately reflect the decision of. the Board regarding the number of work days required per. school year Pg 9, The District purchased an ineffective attendance tracking. system Time Clock for SPLC students that lacked the. capability to interface directly with PowerSchool the. District s official attendance tracking system The lack of an. automatic interface resulted in numerous instances where. absent SPLC students were not marked absent in,PowerSchool Pg 11. Time Clock provided students with the opportunity to login. and subsequently depart the school without being noticed. However there were no indications that actual attendance. problems for SPLC students were significantly different from. non SPLC students Pg 11, Senior District administrators claimed to be aware of. significant attendance problems for almost a full year prior to. raising the issue Pg 19, Oklahoma State Auditor and Inspector Special Investigative Unit 1. Superintendent Dave Cash was hired by OPSRC as a consultant. in October 2014 We found no evidence that Cash s, employment was related to the District s decision to implement.
SPLC However District Board members interviewed had no. knowledge about this contractual arrangement Pg 20. It appears Superintendent Cash conducted work in support of. OPSRC on District time Three vacation days should have been. taken to account for absences incurred while in travel status for. OPSRC Pg 21, No nepotism existed in the hiring of Superintendent Dave. Cash s spouse and sister It should also be noted that both. individuals were properly qualified the positions were properly. posted and the Board approved their contracts Pg 23. The grade reporting process for SPLC science courses in the. Spring 2017 semester was not properly followed However. none of the grades were changed nor did any student unduly. receive course credit Of all other grades reviewed only one. grade was improperly changed Pg 25,Executive Summary. The District paid substantial bond issuance costs and although. not required failed to take advantage of a competitive selection. process In one instance the District paid 451 310 for bond. issuance services that would have cost less than half this. amount had the service provider been selected by competitive. Oklahoma State Auditor and Inspector Special Investigative Unit 2. Chickasha Public School District Petition Audit, Introduction The Chickasha Public School District Number 1 Grady County Oklahoma. District is part of the Oklahoma State System of Public Education as described in. 70 O S 1 101 et seq of the Oklahoma School Code, The governing body of the District is the Board of Education Board As provided. for in 70 O S 5 117 the Board shall have the power to maintain and operate a. complete public school system of such character as the board of education shall. deem best suited for the needs of the school district The superintendent acts as the. executive officer of the District,Objectives, Defined In a petition 1 verified by the Grady County Election Board on February 23 2018.
the citizens of the District requested the assistance of the Oklahoma State Auditor. and Inspector SA I in conducting an audit of the following alleged concerns. 1 A review of all Oklahoma Public sic Resource Center contracts for. possible misuse of public funds, 2 Review all technology related purchases for comparison with current. inventory records, 3 Review and compare the 260 262 day calendar contracts to actual days. 4 Review high school Student Personalized Learning Campus SPLC. attendance records reported to actual for online curriculum logins. 5 Review possible double dipping by former superintendent and other. administrators related to the SPLC contract s, 6 Review possible nepotism of district personnel between former. superintendent and family members, These allegations are reported on as Objectives in the following pages of this. report Two additional objectives that were not part of the petition Student Grade. Changes and Bonds are also included in the report,Organizations.
Entities and, Terms The key entities and terms referred to throughout this report include. Student Personalized Learning Campus SPLC SPLC is a concept. representing a self paced learning path for students outside of the traditional. classroom environment SPLC uses technology to customize education for. students allowing them to learn in their preferred style and at their own pace. SPLC is for all levels of students yet it enables high achieving students to. accelerate academically while it provides struggling students with. additional time and help to gain competency The program is designed to. provide quality learning options to better prepare students for post. secondary education and career opportunities,1 A copy of the Citizen Petition is at Exhibit 1. Oklahoma State Auditor and Inspector Special Investigative Unit 3. Chickasha Public School District Petition Audit, Odysseyware Odysseyware is an online school curriculum with over 300. available courses According to their website the curriculum is designed to. be flexible in meeting the needs of all learners including those with special. needs and those needing remediation In the District Odysseyware was. utilized as course curriculum Odysseyware was not the official system for. recording grades and attendance, PowerSchool PowerSchool was the official recordkeeping system for the. District PowerSchool was used to manage grades and attendance along. with the official reporting of this information For SA I s purposes. PowerSchool was the official source for student grades and attendance. Time Clock Time Clock is a software program utilized for the recording. of time that is normally used for payroll and timecard purposes Time Clock. was used by the District for the tracking of attendance for SPLC students. Oklahoma Public School Resource Center OPSRC OPSRC is funded. through private foundations and their services are open to all public schools. in Oklahoma Per their website they offer consulting services professional. development along with other services aimed toward assisting school. districts with the challenges they face OPSRC is not associated exclusively. or in any special manner to the Chickasha Public School District. Perspective The developments leading up to the Citizen Petition audit appeared to begin with. the onset of a new administration coupled with the implementation of SPLC and. the subsequent change both brought to the District The outside the box. innovative concept of learning provided by the SPLC divided students teachers. administrators and ultimately the community, SPLC was unchartered territory and some elements of the concept were not well.
planned or implemented Tracking attendance curriculum criteria and monitoring. progress of completion were some of the areas where questions began to emerge. and answers were either not readily available or properly disseminated. Disinformation became common place and communication between the various. factions broke down The magnitude of negative comments made on both sides of. the conflict along with disinformation being widely communicated on social. media resulted in series of events detrimental to not only the District but to the. community as a whole, This situation which could have easily been avoided needlessly created a financial. strain on limited District resources and promoted an unpleasant environment that. was not conducive to providing the District s students with the learning. opportunities they deserved, Oklahoma State Auditor and Inspector Special Investigative Unit 4. Chickasha Public School District Petition Audit, OBJECTIVE I Oklahoma Public School Resource Center Contracts. Petition Objective A review of all Oklahoma Public School Resource Center contracts for. possible misuse of public funds, Background Petitioners questioned contracts between the District and the Oklahoma. Public School Resource Center OPSRC Their concern was about. potential payments between the District and OPSRC in relation to the. implementation of the District s Student Personalized Learning Campus. Memorandum of Understanding, Finding The Memorandum of Understanding between the Chickasha Public.
School District and the Oklahoma Public School Resource Center. appeared appropriate and included no SPLC related costs for the. We reviewed the Memorandum of Understanding MOU between the. District and OPSRC regarding any costs to the District associated with. developing their Student Personalized Learning Campus. The MOU dated January 12 2016 defined the relationship between the. District and OPSCR stating in part, collaboration between Chickasha and OPSRC for the purpose of. working with Ken Grover principal Innovations Early College. High School Innovations consenting to consulting services. by Kenneth Grover and participating in future discussions. regarding implementation of Innovations educational model at. Chickasha Public Schools, The MOU provided an outline for a collaborative idea to visit Innovations. obtain consulting services and potentially implement the same educational. strategy at Chickasha The MOU specifically stated the costs and expenses. of any visits to Salt Lake City as well as any costs associated with. consultations or meetings with designated OPSRC representatives would. be provided at no charge to the District There were no financial. commitments between the District and OPSRC in the implementation of the. Oklahoma State Auditor and Inspector Special Investigative Unit 5. Chickasha Public School District Petition Audit, OPSRC s payment of costs associated with developing the District s SPLC. was a benefit offered to any Oklahoma school district interested in. implementing a personalized learning program, Finding The four contractual payments made by the Chickasha Public School. District to the Oklahoma Public School Resource Center between July. 2014 and June 2018 were for an appropriate purpose and were. Chickasha Public School District Petition Audit Oklahoma State Auditor and Inspector Special Investigative Unit 3 Introduction The ChickashaPublic School District Number 1 Grady County Oklahoma District is part of the Oklahoma State System of Public Education as described in 70 O S 1 101 et seq of the Oklahoma School Code

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